Executive Administrator

Job Purpose

This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.

• Serve as a first point of contact for executives
• Draft correspondence, calendar meetings, make copies, answer and screen phone calls and direct inquiries to the proper party within the team
• Establish and maintain effective and cooperative professional business relationships with all levels of management and outside clients
• Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs
• Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting
• Part of local office management support for assigned duties such as purchases, business licensing, ordering of office supplies
• Provide backup assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO
• Book travel arrangements
• Input expense reports and approve reports for Executive Direct Reports and those over a certain dollar amount
• Schedule and execute catered company events, lunch meetings, off‑site meetings, holiday parties, etc.
• Handle the administration and information for the particular boards the executive is part of
• Perform work under minimal supervision; handle complex issues and problems, referrable only to higher‑level staff

• Four years of college resulting in a bachelor's degree or equivalent experience

• 8 to 10 years in a related field
• Previous administrative assistance experience, preferably in a large corporate environment

• Demonstrated oral and written communication skills
• Demonstrated organizational skills
• Ability to work under pressure and meet deadlines
• Multitask and prioritize work appropriately
• Trustworthy with confidential information
• Detail‑oriented with excellent follow‑through skills
• Team‑oriented work style
• Experience with Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP
• Excellent problem‑solving and negotiating skills
• Flexible in terms of work schedule
• Available for extended‑hour project work and anticipated critical deadlines that may extend the workday
• Tact and assertiveness skillfully balanced in dealing with internal and external contacts
• Understand the roles of company staff and be responsive to requests and helpful in educating them on various processes
• Very good at picking up on subtle cues from others and adjusting accordingly

No Supervisory Responsibilities

$70,000 – $98,000

Mid‑Senior level

Full‑time

Information Technology

Technology, Information and Internet