Administrative Assistant - Oahu Correctional Facilities

Recruitment Number 25-0369

The current vacancy is located at the Halawa Correctional Facility.

$3,748 to $4,742 per month (SR-12, Step C to I)

Note:

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations.

An Administrative Assistant speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination, and management controls, and relationships with others both within and outside the organization.

The Administrative Assistant I serves as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other duties as required.

• Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• General Clerical
  
  Experience:
  
  Six (6) months of work experience which involved performing tasks that demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
• Specialized Clerical
  
  Experience:
  
  One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
• Prison Rape Elimination Act (PREA) Requirement:
  • (1) Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution.
  • (2) Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse.
  • (3) Has been civilly or administratively adjudicated to have engaged the activity described in #2 above.
  • (4) Has been the subject of substantiated allegations of sexual abuse or sexual harassment or resigned during a pending investigation of alleged sexual abuse or sexual harassment.
• Other Requirements: Applicants who are conditionally offered employment or conditionally approved for movement into positions with the Department of Public Safety shall be subject to drug screening, as required by Federal, State or local laws or departmental policy; and will be subject to an intensive background check. Applicants will be responsible for any costs involved.
• Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.
• Shorthand/Dictation Skill: Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.
• License: A valid driver's license is required for some positions. For those…