Executive Assistant II - QHS Innovation & Strategy Day Shift

RESPONSIBILITIES I. JOB SUMMARY/RESPONSIBILITIES

• Responsible for providing administrative and clerical support to the executive officer(s); duties are generally more complex in nature and involve access to confidential information.
• Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.

• Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking.
• Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions. walking.
• Occasional: climbing stairs, twisting body, pushing/pulling.
• Operates computer, printer, copier, facsimile machine, telephone and other office equipment.

Not substantially subjected to adverse environmental conditions.

• Associate’s degree or business school graduate or two (2) years of administrative experience may be substituted for the degree.

• In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
• Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
• Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
• Supervisory experience preferred.
• Experience to demonstrate the following:
  • Proficiency to use Outlook, MS Word, Excel, and PowerPoint.
  • Effectively communicates both orally and in writing.
  • Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.

Equal Opportunity Employer/Disability/Vet