Administrative and Fiscal Support Specialist

Title:

Admin & Fiscal Support Spec

Position Number: 0078572T

Hiring Unit: C OF SOC SCI, SOC SCI DEANS OFF, ADMINISTRATIVE SERVICES

Location:

UH at Manoa

Date Posted:
December 18, 2025

Closing Date:
January 11, 2026

Band: A

Salary: salary schedules and placement information

Full Time/Part Time:
Full-time

Month: 11-month

Temporary/Permanent:
Temporary

Other

Conditions:

To begin approximately February 2026; continuation dependent on satisfactory performance, availability of funds, and program needs. Position is temporary with the possibility of conversion to permanent.

• Serves as a member of the Dean's Office providing administrative support and direction to the departments.
• Reviews and audits departments personnel documents, including but not limited to documents for hiring new faculty, lecturers, graduate assistants, visiting colleagues, ensuring compliance with applicable university policies and procedures.
• Gathers, develops and maintains reports for all funds, including General, Special, Revolving, Federal, etc. on a timely basis on budgets, allocations, encumbrances and expenditures for departments.
• Manages all phases of fiscal and budgetary needs for departments, including but not limited to tracking expenditures, procurement, processing payments and other fiscal documents.
• Prepares and reviews travel forms for compliance for federal, state and university rules and regulations.
• Maintains office files and documents for maintenance contracts, reports, procurement, inventory and other standard office records.
• Initiates procurement of equipment and supplies, including preparation of specifications and information for bid requests.
• Compiles and analyzes data and assists with the preparation of reports on instructional and research activities.
• Assists principal investigators in Departments with intramural and extramural grants (i.e., procurement, prepares fiscal documents, prepares budget reports.)
• Advises and assists in training staff and students in preparation of administrative and fiscal related documents, including but not limited to requisitions, purchase orders, travel requests/completion and other documents.
• Assists with college-wide functions as needed.
• Other duties as assigned.

• Possession of a baccalaureate degree in Business Administration, Arts and Sciences, Education or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business or program administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in business or program administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business or program administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business or program administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Demonstrated ability to follow oral and written instructions.
• Demonstrated experience working with spreadsheet software, such as Excel.

• Familiarity with UH fiscal, procurement and/or human resources processes.

• Cover letter indicating how you satisfy the minimum and desirable qualifications,
• Resume,
• Names and contact information for at least three professional references, and
• Official transcripts (copies accepted, however official transcripts will be required upon hire).

Failure to submit all required documents shall deem an application to be incomplete.…