Document Services Coordinator - Onsite Birmingham, AL

Overview

We are seeking a detail-oriented and dependable Document Services Coordinator to support daily document and mail operations. This role is responsible for high-volume scanning, printing, mail processing, and document handling tasks that support multiple departments. The ideal candidate will have prior experience working in a mailroom or document services environment and be comfortable operating large production scanners and printers.

• Operate high-volume scanners, copiers, and production printers
• Process, scan, index, and organize physical and digital documents
• Perform quality checks to ensure document accuracy and legibility
• Handle incoming and outgoing mail and packages
• Sort, distribute, and track mail and internal document deliveries
• Prepare large print and copy jobs according to specifications
• Maintain document workflows and meet turnaround deadlines
• Troubleshoot minor equipment issues and coordinate service when needed
• Maintain organized records and follow document retention procedures
• Support special document and distribution projects as assigned

• Experience working in a mailroom, document services, or print/scan center environment OR hands-on experience operating large scanners and production printers
• Familiarity with high-volume scanning and document imaging processes
• Strong attention to detail and accuracy
• Ability to manage repetitive tasks with consistency and quality
• Basic computer skills and comfort learning document management systems
• Ability to lift and move boxes/packages
• Reliable attendance and ability to meet deadlines

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.