Clerical Specialist Counselor - PPCMS West Campus

Position: Clerical Specialist 1 Counselor Support - PPCMS West Campus
COMPANY OVERVIEW:

Facility Contract Services (FCS) is a Florida-based contract services company that employs and
manages personnel for municipal clients. Our staffing services include administrative support,
clerical, accounting, payroll, billing, accounts payable/receivable, purchasing, human resources,
supervisory roles, utility services, water and wastewater plant operations, property and general
services management, building and landscape maintenance, parks and recreation, and senior
and community services. FCS specializes in municipal privatization through a task-based
approach aimed at improving productivity and efficiency.

JOB SUMMARY:

The Clerical Specialist 1 - Counselor Sup port provides essential administrative support
to the school's counseling and 504 Liaison department, ensuring efficient operation of
daily activities and communication. This role assists with scheduling, record-keeping, and
serving as a point of contact for students, parents, and staff. The ideal candidate is
detail-oriented, organized, and able to manage multiple tasks in a fast-paced school
environment.

RESPONSIBILITIES AND DUTIES:

• Organize 6th grade health screenings and provide data to the Registrar/IMT.

• Manage appointment scheduling for parents with counselors and maintain accurate
student records and files.

• Prepare and distribute correspondence, forms, and reports related to student counseling
services and ensuring parents complete BOY forms.

• Collaborate with the counselor to organize the school wide Career Day event, quarterly
honor rolls and end of year awards ceremony.

• Support coordination of counselor-related meetings, events, and testing activities.

• Act as a backup for DACC(Department Access Control Custodians)

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• High school diploma or equivalent; some college coursework preferred.

• Previous clerical or administrative experience in an educational setting is an advantage.

• Proficiency with office software (Word, Excel, Publisher, Google Sheets and
SIS(Student Information Systems).

• Strong organizational skills, attention to detail, and excellent interpersonal
communication abilities.

• Ability to handle confidential information with discretion and professionalism.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Ability to sit or stand for extended periods while performing clerical duties.
• Frequent use of hands and fingers to operate computers, phones, and office equipment.
• Visual and auditory capacity to communicate effectively and process detailed
• information.
• Occasionally lift or move office supplies or materials up to 20 pounds.
• Ability to navigate the school environment, including walking between offices and classrooms.

BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies
are the great benefits that we offer to you and your eligible dependents. We offer benefits that
foster the health and well-being of you and your family such as medical, dental and vision
coverage along with programs to enhance your financial security such as disability, life
insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time
employees (30+ hours per week).

AAP/EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, gender, national origin,
disability status, sexual orientation, protected veteran status or any other characteristic
protected by law. Reasonable accommodation may be made to enable individuals with
disabilities to perform the essential functions.

DRUG FREE WORKPLACE:

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a
longstanding commitment to provide a safe, quality-oriented, and productive work environment
consistent with the standards of the community in which the company operates. Alcohol and
drug abuse poses a threat to the health and safety of Facility Contract Services employees and
to the security of the company's equipment and facilities. For these reasons, Facility Contract
Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the
principal functions of the job and should not be construed as a detailed description of all work
requirements that may be inherent in the position. Nothing in this job description restricts
management's right to assign or reassign duties and responsibilities to this job at any time.