Accounts Payable Supervisor

The Accounts Payable Supervisor will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports. Assists in the development of the staff to include cross training in all functions of the area.

ESSENTIAL DUTIES & RESPONSIBILITIES

* Supervise duties of corporate and program trade and administrative invoice processing area.

* Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.

* Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.

* Analyzes expense reports and other invoices for accuracy and eligibility for payment.

* Verifies payments before controller's signature is added by reviewing checks and vouchers.

* Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendor's ledger).

* Facilitates correct and timely preparations of budget reports and purchase journals.

* Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.

* Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.

* Ensures proper maintenance, filling, and storage of records in case of audits.

* Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.

* Trains and oversees employees involved in billing functions.

* Direct assigned task and provides assistance as needed.

* Assist with performance evaluations.

* Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

QUALIFICATIONS

* Proven leadership capabilities, including guiding projects, influencing others, and teaching or training peers, regardless of formal leadership title.

* Excellent verbal and written communication skills.

* Proficient in accounting software and Microsoft Office Suite or related software.

* Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, and data analysis capabilities.

* Thorough understanding of accounts payable functions.

* Excellent supervisory and analytical skills.

* Excellent organizational skills and attention to detail.

* Ability to motivate staff.

PREFERRED SKILLS

* Experience using SQL, VBA, or Python for data analysis or process automation.

EDUCATION

* Bachelor's degree in accounting, business administration or related field from an accredited college or university or equivalent experience required.

SPECIAL INSTRUCTIONS TO CANDIDATES

* EOE/AA M/F/D/V