Programs & Events Assistant - Windmill Gardens

Overview

Under the general direction of the Windmill Island Gardens Programs Coordinator, and the Windmill Island Gardens Event Specialist – Assist with planning programs, coordinating programs, and executing programs. Set up and supervise programs, events, weddings, and facility rentals at Windmill Island Gardens.

• Plan, coordinate, and execute programming at Windmill Island Gardens with the direction of the Programs Coordinator.
• Responds to event concerns and questions from clients, with help from Programs Coordinator and Event Specialist if needed.
• Assists Pavilion Operator in setting up event spaces for programs and event rentals such as transporting and setting up tables, chairs, bar, and other event materials.
• Helps oversee quality and standards of presentation for programs, weddings, and facility rentals, such as layout, set-up, and cleanliness of facility rental areas.
• Attends and supervises programs, weddings, receptions and facility rental events.
• Serves as a representative of Windmill Island Gardens and ensures that events run smoothly.
• Performs other duties as assigned.

• Two years of experience in assisting with event coordination for programs, weddings, receptions, and facility rental events.
• Interpersonal skills necessary to effectively work with a diverse clientele in situations requiring tact and patience. The ability to communicate and work productively with both Windmill Island Gardens staff and clients.
• Mental ability to handle pressures related to the simultaneous management of multiple tasks.

• Work includes outside working conditions with exposure to hot weather or cold weather conditions.
• Evening and / or weekend work frequently required.