Part Time Office Assistant

We are looking for a part time Office Assistant to join our Team Nuvar! This individual will support both the Accounting and Supply Chain teams with administrative duties. An ideal candidate will be tech savvy and able to navigate Microsoft Office, e‑mail, and electronic files. Due to the reporting and accounting assistant job duties, being detail oriented and having basic math skills will be important to be successful in this role.

The job duties listed below are an extensive list of tasks the individual might be assigned and trained on, but duties will vary based on the needs of the business.

This job is part time, ideally 24‑25 hours, either 8 hour shifts 3 days a week or 5 hour shifts 5 days a week. We are flexible on schedule and may be able to work around your current schedule.

Title:

Office Assistant

Reports to:

Controller

Position Classification:
Non‑exempt, Hourly

Position Status:
Part Time (Less than 30 hours a week)

• High school diploma or equivalent
• Basic math skills, ability to read, write and communicate effectively
• Basic administrative and computer skills
• Attention to detail

• Accounting Department
  • Accounts Payable / Receiving
    • Primary person for data entry of receiving transactions / auto vouchering
    • Print invoices, match to packing slips, and file
    • Verify transactions
    • Enter transactions
    • Checks – process, print and mail
    • Resolve issues with suppliers
  • Accounts Receivable
    • Remitting invoices to customers on a daily basis
    • Enter customer payments
    • Review aging report and verify payments are received on a timely basis
  • Cash Management
    • Record daily transactions
    • Back up for month‑end reconciliation
  • Month‑end financial statements
    • Assist in various month‑end financial statement account reconciliations and journal entries as needed
    • Assist with product price maintenance as needed
• Supply Chain Department
  • Review material availability reports as needed
  • Run and review safety stock report and make recommendations for safety stock adjustments
  • Review negative on hand report, make necessary adjustments, and communicate to Supply Chain Team
  • Work closely with the Production Team and Supply Chain Team to resolve missing parts as needed
  • Process various inventory transactions
  • Process Internal ECO’s
  • Process ECN’s and file completed documents
  • Issue RFQ’s as directed
  • Process price changes and price discrepancies as directed
  • Act as an admin for the ERP business system, Syteline
• Other
  • Participate in Continuous Improvement Program
  • Maintain reasonable and predictable attendance
  • Consistently work in a safe manner
  • Maintain professional behavior and attitude
  • Other duties as assigned

• Occasional bending and lifting and/or moving product weighing up to 15 pounds
• This position requires a physical presence on Nuvar’s premises

Nuvar is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Nuvar makes hiring decisions based solely on qualifications, merit, and business needs at the time.