Office Manager- Construction Accounting and Admin Support

Overview

Be a big part of a small custom home building team, primarily in Accounting and Project Management Support roles.

Take on Daily Accounting Lead in project management software that has already been implemented. Including but not limited to:

• Inputting AP invoices into approval workflow
• Receiving and responding to any AP related questions
• Compiling Pay-Applications/Invoices for team review
• Submitting Pay-Applications/Invoices to Owners and or Banks
• Following up on Payment Receipt

Provide Project Management Support to the Project and Ownership

• Project Setup in Accounting, Project Management, and Field Management Systems
• Proposed and Owner Change Orders
• Subcontractor Subcontracts, Change Orders, and Purchase Orders
• Making various follow‑up and other phone calls for the project team
• Maintaining Digital Files
• Tracking and logging various project management related items

Assist with General Team and Office needs

• Help be a positive influence in teamwork
• Prepare agenda and meeting minutes for team and project weekly meetings
• Keeping all documents (primarily digital) organized
• Tracking down materials for marketing coordinator to post on social media

Required qualifications:

• Positive team member
• Excellent communication skills and customer service
• Proficient in Microsoft Office, specifically Outlook, excel, word
• Strong attention to detail
• Ability to stay organized and help others to do so using established systems

Preferred but not required:

• Basic understanding of construction industry
• Experience in similar role
• Experience with bookkeeping

Hours:

Anticipate approximately 20 hours/week with opportunity to increase those hours if desired, but not required. Schedule is flexible but once a schedule is agreed upon this person needs to be dependable for working those hours.

Location:

Primarily at office location in Holladay, UT.

Start Date:

Flexible, preferably early February.