Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.

The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Essential Duties and Responsibilities

* Reception & Front Desk Support

* Provide a warm, professional welcome to visitors and parishioners in person and over the phone.

* Field incoming phone calls, emails, and walk-in inquiries; assist parishioners by explaining requirements, answering questions, and ensuring forms are completed accurately.

* Coordinate key sign-outs and maintain visitor logs as needed.

* Serve as backup receptionist, including occasional Saturday coverage.

Administrative & Office Management

* Perform general office duties such as taking messages, printing, filing, creating documents, and managing incoming/outgoing mail.

* Maintain and operate office equipment, including the postage machine.

* Assist with Parish Soft applications, ensuring data is accurate and up to date.

* Provide administrative support to staff as needed, demonstrating flexibility and sound judgment in a fast-paced office environment.

* Ensure confidentiality when dealing with sensitive matters.

Sacramental & Parish Support

* Maintain sacramental registry books with clear and accurate entries, following Archdiocesan procedures.

* Handle Mass intention requests and create sacramental certificates (e.g., for baptisms, weddings).

* Provide information, requirements, and paperwork for baptisms, weddings, and anointing requests.

* Coordinate funerals, chapel services, and committal services with funeral homes.

* Manage new parishioner registrations and assist in welcoming newcomers to the parish.

Confidentiality & Team Collaboration

* Maintain strict confidentiality regarding parishioners' spiritual, personal, and financial matters, as well as parish and diocesan records.

* Work collaboratively with staff, demonstrating excellent oral and written communication skills.

* Embrace change with a flexible and dependable approach, maintaining professionalism at all times.

Other Duties

* Become highly functional in Parish Soft and other technology systems used by the parish.

* Perform additional tasks as assigned to support the mission and operations of the parish.

POSITION SPECIFICATIONS/REQUIRMENTS

Skills, Knowledge and/or Abilities

* Must have ability to communicate effectively, both verbally and in writing, in English.

* Must have ability to always maintain utmost confidentiality and professionalism.

* Must have knowledge of and skill in using Microsoft Office programs, both desktop and cloud versions.

* Demonstrate cordial interactions with the public with ability to problem solve, de-escalate conflicts, and bring in your manager for assistance in support of the parish.

* Ability to quickly adapt/learn new computer programs and applications.

* Must be familiar with office machines, printers, postage meter, folding machines, smart phones, scanners,

* Legible penmanship is preferred with the ability to work days, evenings, weekends and holidays as scheduled.

Other duties as assigned.

Attendance in accordance with Archdiocesan and parish policy.

We offer a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has a range of $20.00 per hour. An employee's pay within the hourly/salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.