Payroll and Finance Administrator

Payroll and Finance Administrator

Closing date: 22 March 2026

We are currently looking to recruit a payroll and finance administrator to support the Finance Officer with payroll and finance administration for the organisation.

Hours:

18–20 hours per week, split over at least 3 days per week.

Payroll

• Ensure prompt processing of contracted member practice payroll per the service agreement and in line with the data processing agreement, including the completion of the annual SD55 pension submission.
• Accurately calculate, process and input payroll data into Sage Payroll.
• Handle the secure and confidential treatment of all payments, records and personal information, obtaining correct authorisation before release.
• Input and maintain employee records; liaise with the Practice Manager on payroll adjustments when an employee leaves.
• Process changes to employees’ contract information from managers.
• Respond to any payroll‑related questions or concerns, liaising with the Finance Officer or Federation Managing Director as necessary.

Finance

• Input invoices onto Sage Accounts and allocate to the relevant department and nominal codes.
• Complete supplier statement reconciliations, at least monthly.
• Raise and follow up on sales invoices and late payments.
• Raise internal invoices on behalf of Board Directors and Clinical Directors.
• Undertake monthly bank reconciliations for various accounts.
• Submit monthly Additional Roles Reimbursement Scheme (ARRS) claims via the NHS Portal and follow up on missing invoices.
• Reconcile petty cash monthly.
• Check the Finance email inbox daily.
• Support the Finance Officer with the Finance Tracker and year‑end reconciliations.
• Process authorised travel and business expenses, ensuring correct rates and HMRC compliance.
• Produce letters and spreadsheets in Microsoft Word and Excel using standard templates.
• Provide information required by the Federation Accountant for staff cost allocation.
• Carry out any other duties as allocated.

Hinckley and Bosworth Medical Alliance Ltd is a medical alliance supporting 12 GP practices within the locality, comprising 3 Primary Care Networks. The finance team will consist of this role alongside a finance officer.

This position offers an opportunity for growth within the organisation whilst contributing significantly to our payroll operation.

Shortlisted applicants will be contacted by telephone for an informal chat during the week of 23 March 2026, followed by face‑to‑face interviews on Monday 30 March 2026.

• Access to confidential information relating to practice staff and other healthcare workers, as well as practice business information, is strictly confidential and must be managed in line with GDPR and Data Protection legislation.
• Information relating to patients, carers, colleagues or the business of the practice may only be divulged to authorised persons in accordance with practice confidentiality policies and procedures.

• Ensure compliance with health and safety policies and infection control procedures, including hazard identification and risk management.
• Maintain up‑to‑date knowledge of statutory and best practice guidelines.
• Use personal security systems and maintain clean, safe work areas.
• Participate in periodic infection control training (minimum annually).
• Manage own team areas and demonstrate due regard for safeguarding and promoting the welfare of children.

• GCSE grade A to C in English and Maths.
• Payroll experience is required.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service (DBS) check.

£12.71 to £13.62 per hour, based on experience.

Hinckley And Bosworth Medical Alliance Ltd