Medical Records Coordinator

When you become a part of The Cypress of Hilton Head,you not only step into a role but also into a front-row seat where you get to witness the incredible life stories of some of the wisest individuals on earth. Moreover, you become an integral part of an exceptional company that is actively investing in the future of senior living by investing in you.

It's more than just a job; it's an invitation to be part of our extraordinary journey!

The Cypressof Hilton Head’s Preston Health Center Skilled Nursing Department is recruiting for a hospitality focused Medical Records and Supply Clerk to join our team!

Embraces Hospitality Promises:

• We greet residents, employees and guests warmly, by name and with a smile
• We treat everyone with courteous respect
• We strive to anticipate resident, employee and guest needs and act accordingly.
• We listen and respond enthusiastically in a timely manner
• We hold ourselves and one another accountable
• We embrace and value our differences
• We make residents, employees and guests feel important
• We ask, “Is there anything else I can do for you?”
• We maintain high levels of professionalism, both in conduct and appearance at all times.
• We pay attention to details.

Schedule:

Full Time, Monday through Friday

8:00AM - 4:00PM

Job Summary:

This position is a dual-role clerical position responsible for supporting both Medical Records and Medical Supply management functions. The role focuses on maintaining accurate medical records, supporting documentation processes, and assisting with medical supply organization, tracking, and inventory support. All duties are performed under the direction of nursing leadership and administration and do not include supervisory or managerial authority. Medical Records and Supply Coordinator is responsible for ensuring that all medical supplies are adequately stocked, properly organized, and accurately tracked to support daily clinical operations.

This role supports inventory control, cost management, and compliance with supply scanning processes.

Job Description:

• Maintain current (open) and discharged (closed) medical records in accordance with accepted professional standards and practices, in a timely fashion.
• Conduct regular audits of open charts of medical records to ensure accurate documentation.
• Provide education on Medical Records to the Health Center staff as directed.
• Ensure physician orders and documentation is completed, accurate and timely upon closed chart review.
• Ensure Medical Records are readily accessible and systematically organized.
• Maintain documentation as directed such as non-discrimination policy, admission policy, and physician licenses.
• Ensure compliance in posting of policies in the newspaper and distributing them to referral sources.
• Report to the DON staff members who are delinquent on charting to ensure compliance.
• Oversee the open chart audit reviews and conduct random audits for the auditors.
• Perform any ICD-9-CM coding that may be required by Billing Department.
• Maintain confidentiality of all pertinent personnel and medical record information.
• Upon discharge of resident, prepare discharge card, assemble, analyze and close chart; contact physician and/or Nursing Unit when items on closed charts require signatures or more information.
• Enter appropriate information on ICD-9-CM indices and disease index.
• Notify physicians of incomplete charts on a weekly basis.
• Understands the responsibility to report suspected violations of the LCRC Code of Conduct to appropriate persons, or to the LCRC Compliance Hotline, or by completing a Written Report of Suspected Compliance Violation, or by contacting the Corporate Compliance Officer directly.
• Takes appropriate precautions to avoid job related injuries and complies with injury reporting guidelines.
• Actively participates in safety programs and complies with The Cypress Club policies and procedures.
• Looks for ways to continuously improve safety for members, staff and visitors.
• Embraces The Cypress Hospitality Promises daily.
• · Ensure all medical supplies are stocked at all times to meet clinical and operational needs
• · Perform weekly medical supply ordering based on usage and established par levels
• · Maintain an…