Legal Clerk IV - SR

Supervises and participates in the legal clerical and office services functions of a legal section and typically performs the most difficult assignments pertinent thereto; and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Office of the Prosecuting Attorney - East Hawai'i Clerical Unit in Hilo.

May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Supervises and participates in providing a variety of legal clerical work in support of staff attorneys.
• Supervises the maintenance of case files and systems of legal records.
• Coordinates work of section with court personnel, other sections, and with other agencies.
• Determines work priorities and reassigns work to meet schedules, deadlines, or changing work requirements.
• Assigns legal clerk to assist attorneys.
• Prepares weekly schedule for staff attorneys for court appearances in Hilo and rural district courts.
• Prepares calendar of trial cases.
• Researches files and references to locate or abstract information needed for use in court by staff attorneys.
• Supervises and participates in inputting, updating, and retrieving information from case files, records, and computer-based information systems.
• Assists in establishing standard operating procedures and in developing new forms as required.
• Participates in drafting manuals and references on work methods and procedures.
• Provides orientation and training to subordinates and to new staff members.
• Participates in recommending personnel actions.
• Handles complaints referred by subordinates.
• Compiles and prepares periodic workload and status reports.
• May take and transcribe dictation.

A combination of education and experience substantially equivalent to:

• Graduation from high school, and
• Four years of progressively responsible legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms, and documents, and
• Demonstrated supervisory aptitude*, and
• Possession of a valid State of Hawai`i driver's license (Class
  3) or any other valid comparable driver's license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Office of the Prosecuting Attorney does not require a valid driver's license.)

Supervisory aptitude is the ability or potential of an individual to perform supervisory duties as demonstrated:

• by the successful completion of regular or special assignments which involve some supervisory responsibilities or aspects,
• by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist,by completion of training courses in supervision accompanied by application of supervisory skills in work assignments, or
• by favorable appraisals by a supervisor indicating the possession of supervisory potential.

• Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience;
• an Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience).
  
  (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.)

Note:

Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. (Scan and attach a copy of your official transcript or credential evaluation to your application.)

All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score.…