Accounts Receivable Specialist

Overview

Job Title:
Accounts Receivable Specialist

Position Summary

The Accounts Receivable Specialist will manage the full-cycle billing and collections process for our service-based operations. Utilizing Net Suite
, you will ensure the accurate recording of revenue, timely issuance of invoices, and proactive management of aging accounts. This role requires a blend of technical proficiency in ERP systems and a "customer-first" approach to resolving billing inquiries.

• Billing & Revenue Management
  • Generate and issue high-volume service invoices including more detailed billing requiring backups.
  • Review sales orders and contracts to ensure billing accuracy and compliance with revenue recognition standards.
  • Manage Customer Records in Net Suite, ensuring correct tax schedules, terms, and billing contacts are maintained.
• Cash Application & Reconciliation
  • Process and apply daily receipts (ACH, Wire, Credit Card) accurately against open invoices.
  • Utilize Net Suite's Electronic Bank Payments or Bank Feeds modules to reconcile deposits.
  • Investigate and resolve any payment discrepancies or short-payments.
• Collections & Relationship Management
  • Monitor aging reports and execute professional collection outreach via phone and email.
  • Leverage Net Suite's Dunning Letters or communication logs to track collection efforts.
  • Partner with Account Managers to resolve client disputes.
• Reporting & Analysis
  • Generate weekly AR Aging reports and provide updates on "at-risk" accounts.
  • Assist the Controller with month-end closing tasks, including AR-to-GL reconciliations and bad debt allowance analysis.

• Experience: 3+ years of experience in Accounts Receivable or General Accounting, preferably in a service-oriented industry (e.g., Consulting, SaaS, Landscaping, Professional Services).
• ERP Expertise: Direct experience using Net Suite is highly preferred (specifically Invoicing, Cash Application, and Customer Center modules).
• Skills:
  • Strong understanding of GAAP as it relates to revenue and receivables.
  • Intermediate Excel skills (Pivot Tables, VLOOKUPs).
  • Excellent verbal and written communication for client-facing interactions.
• Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.