Project Manager

Job Summary
:
The Project Manager works with the Employee Performance and Talent Development Manager to implement VG's new Learning Management System. This position works with VG leaders and subject matter experts to bring on line the different major functionalities of the system, installs third-party content, validates functionality, troubleshoots end user difficulties in accessing or using the system, provides training to leaders and front line users, and develops ‘self-study’ training materials for end users.

• Develop and manage a master project plan that coordinates individual work tasks, schedules and preliminary project budgets.
• Assemble and lead meetings with project team members and stakeholders to define project scope.
• Organize project teams according to project requirements.
• Provider leadership and coaching to project team to identify time frame, methods for accomplishing the project, and allotment of available resources to various phases of the project.
• Work with the project teams to identify team leaders, and provide coaching in Lean tools and methodology to the team leads and the team.
• Create documentation to capture and deal with changes in original project plan.
• Support project team to produce work breakdown structures that outline the individual project plans; assign duties, responsibilities and scope of authority to project team members.
• Develop and implement plans to communicate with and involve project stakeholders. Identify project risks, and decide which risks are likely to affect the project. Design strategies to manage and mitigate those risks.

• Provide support and oversite for the activities of the project team to insure the project progresses on schedule and within prescribed budget.
• Monitor progress of work assignments; adjust and revise project schedules; coordinate project changes; update project schedules and budgets.
• Develop consensus on project schedules and inform project team members of progress and potential schedule slippages.
• Manage risks and respond to changes in risk over the course of the project. Evaluate project performance and deliverables to make certain project results meet the intended goal and objectives, and satisfy quality standards and stakeholder expectations.
• Work with the project teams and their leadership to identify ways to improve project outcomes.

• Communicate verbally and in writing with project stakeholders.
• Facilitate project team meetings and discussions to insure progress and positive team function.
• Facilitate organizational information meetings to convey project details and gather information on projects, and how they will affect the organization.
• Write project status reports.
• Develop and maintain project SharePoint site for documenting progress throughout the course of the project.
• Hold project assessment meeting at close of project, and insure sustainability plan is in place.

Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and subsequent related laws and VG policies. This position may have access to PHI via the electronic health record system used by VG in order to perform the functions of the job.

• Ability to self-manage and effectively manage multiple and competing demands.
• Ability to work in a timely, accurate and detail oriented manner.
• Ability to embrace change and innovation when appropriate.
• Knowledge of team management techniques, principles and practices.
• Skill using communication techniques to bring about agreement between divergent points of view.

• Bachelor's or master's degree in related field.
• Two years of project management experience, or prior experience implementing or administering a highly complex learning management system required.
• Experience in writing project plans, developing metrics, and delivering project status reports.
• Strong software experience and skills including experience with SharePoint.

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