Cash Application Specialist

Position Summary

The Accounts Receivable Cash Application Specialist will assure proper processing, handling and accounting for daily cash receipts (checks, ACH wires, credit cards), reconciling accounts, researching discrepancies, and supporting procedures in alignment with company policies. The role assists all dental clinic locations, internal corporate departments, and month‑end close activities, reporting directly to the Accounting Manager.

• Prepare miscellaneous cash and checks for deposit into the appropriate financial institution account(s), coding to the GL.
• Maintain & download bank transaction data daily.
• Analyze, research, and reconcile daily cash deposits from multiple office locations for accuracy and/or omissions.
• Collaborate with and train dental clinic employees on cash‑receipts tracking and proper documentation.
• Communicate with various departments to gather details and GL coding for cash received.
• Communicate regularly with the credit‑card processing provider to handle issues & gather patient credit‑card transaction details.
• Research, analyze, and resolve cash‑receipt issues.
• Adhere to month‑end schedules for reconciliations of all cash‑related accounts, all month‑end processes, and related journal entries.
• Prepare cash‑receipts data and journal entries for multiple legal entities to post into the GL (Microsoft Dynamics Business Central) for month‑end close financial processing.
• Maintain positive relationships with banking contacts.
• Maintain cash‑receipts and related records in a neat, organized manner for easy filing and retrieval of physical & electronic files and data as needed.
• Maintain confidentiality in accordance with company policies, regarding employee and other financial information.
• Communicate clearly and effectively verbally and in writing with internal and external parties to receive accurate financial data/results from non‑financial people.
• Assist with other monthly, quarterly, and annual deliverables, including external financial audits.

• Minimum of 3 years of work experience in an office environment processing cash receipts, treasury, accounts receivable or related functions is preferred.
• AA degree in accounting preferred.
• Business Dynamics 365 experience preferred.
• Multiple entity experience preferred.

Expected hourly hiring range for this position depending on experience: $24.50 USD – $29 USD.

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job‑related knowledge/skills, experience, geographical location, and internal equity.

This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

Paid Time Off (PTO):
Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law. Employees in part‑time roles working less than 40 hours per week will accrue PTO on a pro‑rated basis.

The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

Willamette Dental is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy‑related condition, or any other classification protected by applicable federal, state or local laws.

This job description is not meant to be an all‑inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).