DOC Graham CC Office Associate - Medical

Position Title: Office Associate

Job Requisition : 52873
Closing Date: 02/10/2026 11:59 p.m.
Agency:Department of Corrections
Class

Title:

OFFICE ASSOCIATE - 30015
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4,161/month; CBA Applies;
Full Range: $4,161 - $5,464/month
Job Type: Salaried
Category:Full Time
County: Montgomery
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Corrections is looking for a detailed oriented person to serve as an Office Associate at the Graham Correctional Center. In this position you will perform a variety of clerical duties, prepare daily schedules and pass/call tickets for call lines, serve as receptionist, and maintain files for the Health Care Unit. In addition, you will schedule appointments, and prepare timesheets, invoices and reports.

The ideal candidate would be a self-motivated, task oriented, organized individual with strong interpersonal and communication skills. We encourage all qualified individuals to apply!

• Performs a variety of clerical duties involving medical terminology, technical and statistical data and reports, weekly and monthly schedules, and highly confidential correspondence for both individuals in custody and employees (review board hearings).
• Prepares daily schedules and pass/call tickets for health care services call lines, (nurse and doctor sick call, psychiatrist line and psychologist groups, optical and dental lines) and other clerical duties such as keyboarding, copying correspondence and reports.
• Serves as a receptionist for the Health Care Unit and Mental Health Unit.
• Maintains files for Health Care Unit including highly confidential medical reports and documents.
• Schedules special clinic appointments, prepares contractual timesheets, invoices and reports and forwards to contractual health care provider.
• Performs other duties as required and assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 wpm.

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to…