Director, Procure to ; P2P

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01

If you are a current Austin Community College employee, please click this link to apply through your Workday account.

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

• Values intellectual curiosity and innovative teaching
• Is attracted by the college's mission to promote equitable access to educational opportunities
• Cares about student success and collaborates on strategies to facilitate success for populations including first generation college students, low-income students, and students from underserved communities.
• Focused on student academic achievement and postgraduate outcomes
• Welcomes difference and models respectful interaction with others
• Engages with the community both within and outside of ACC

Job Posting

Title:

Director, Procure to Pay (P2P)

Job Description

Summary:

The Procure to Pay (P2P) Director oversees Austin Community College (ACC) District's procurement and payables processes as well as the Small Business Development Program (SBDP). This position serves as the primary point of contact with teammates, business partners, and stakeholders for administering procurement and payables procedures in accordance with the applicable laws, administrative rules, and Board of Trustee policies. The P2P Director performs strategic procurements that demonstrate the best value for the College and implements efficient and effective processes.

• Manages and conducts ongoing assessments of the ACC's procurement, payables, and procurement card (P-Card) processes.
• Manages and analyses the effectiveness of the Small Business Development Program (SBDP) and any other procurement related outreach initiatives.
• Attends forums and provides information about purchasing needs to potential Small and Local Business Enterprise (SLBE) vendors and provides SLBE information to the College's departments.
• Responsible for ensuring the integrity of the P2P processes through the coordinating and monitoring of the purchasing and payables activities for ACC.
• It includes overseeing the purchase requisition and purchase order processing, timely invoice and reimbursement processing, monitoring the P-Card program, and ensuring compliance with applicable laws, regulations, and policies.
• Hires, supervises, and evaluates staff. Evaluates the organization's structure and employees to improve efficiency and effectiveness and to provide professional growth opportunities where possible.
• Oversees staff development and training including updated required certifications, when applicable.
• Facilitates quality control by maintaining templates for solicitations and by ensuring fair and open competition.
• Maintains knowledge of current and new developments in purchasing, payables, and contracting, including regulations, theories, practices, and technology.
• Researches and analyzes current College purchasing practices, policies, procedures, guidelines, systems, and forms.
• Verifies compliance with the applicable state laws, sound business practices, administrative rules, and Board of Trustee policies.
• Administers, implements, and interprets the College and department's policies and procedures on issues relating to the P2P department.
• Manages complex bid processes including vendors to be solicited using a variety of procurement methods; evaluating returned proposals; selecting vendors; awarding of contracts; responding to open records requests; and ensuring fair and open competition.
• Writes and analyzes complex solicitation documents, including requests for proposals (RFPs), and prepares recommendations that are legal, ethical, and demonstrate the best value to the college.
• Negotiates contracts, pricing discounts, and pricing agreements with vendors to maximize the value for all College funds expended; oversees the processing of purchase orders and other procurement instruments.
• Creates, updates, and coordinates training presentations on departmental procedures for the P2P staff development, business partners, and other stakeholders.
• Partners with others to help resolve issues, interprets policies and mediates complex issues.
• Plans, coordinates, and manages the operational, financial, administrative, and technical responsibilities of the…