Assistant , Executive

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Job postings are removed from advertising at 12:00 A.M. on the closing date (midnight, the day before the closing date).

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college''s mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including first generation college students, low-income students, and students from underserved communities

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting

Title:

Assistant I, Executive

Job Description

Summary:

To provide executive level administrative support.

Job Description:

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

• Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts.

• Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities.

• Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items.

• Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations.

• Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.

• Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events; may update website or use social media.

• Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered.

• May assign and review the work of office personnel.

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• College operations, organization, policies, and procedures.

• Records retention, preservation, and recording.

• Principles and methods of budget preparation and expenditure control.

• Office management processes and procedures.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Possessing a customer-oriented and solutions-focused mindset.

• Preparing and processing purchase orders.

• Accountable for inventory/property management.

• Establishing and maintaining effective working relationships.

• Maintaining…