Parts Clerk

Position Summary

Responsible for all production related purchasing, expediting, and receiving. Has oversight responsible for the storeroom and parts inventory including receiving, inventory and disbursements. Has administrative responsibility for the work order system including new work order entry, old work order completion, and keeping a clean current open work order backlog.

Essential Job functions

Maintain a complete, current list of all purchase requests awaiting approval.

Ensure that all open purchase requests are received and approved (rejected) by the appropriate authorization level.

Order and track all purchase orders. Ensure due dates are agreed to and met. Keep track of financial commitment outstanding.

Manage and distribute all purchase orders received daily. Notify intended recipient of arrival. Make sure PO's are received in system and added to inventory. Ensure that all packing lists and receiving paperwork are complete and forwarded to A/P. Make sure PO is closed.

Make sure all parts received have a parts tag printed and attached to part. Parts are then placed in proper location.

Collect tags left for parts taken from storeroom and consume them out of inventory.

Must do a partial section by section perpetual inventory to reconcile against computer level. Must complete one complete cycle per month. Update any discrepancies.

Produce an open work order report by machine center for morning 8:30 a.m. meeting. Produce reports for work orders completed and work orders created yesterday for same 8:30 am meeting.

Complete out work orders finished previous day. Collect maintenance time and parts used.

Track and ensure proper procedures are followed for any part shipped or carried from plant. Oversee return to plant.

Work with maintenance mgr. to track payments and commitments to purchase against maintenance budget. Notify if budget will be overspent.

Keep a clean, orderly, organized office and work area.

Additional responsibilities may be required, as necessary.

Basic Qualifications:

High school diploma or GED

Demonstrated proficiency with Microsoft Word, Excel, and Outlook.

Strong verbal communication skills with the ability to network and build
relationships with individuals of various experience and corporate levels both
within and outside of the company.

Preferred Qualifications:

Background in the corrugated industry