Assistant Regional Financial Manager

Location: High Point, NC
Classification: Exempt

The Assistant Regional Financial & Systems Manager is a hands‑on operational leader responsible for supporting branch teams with day‑to‑day financial accuracy, billing integrity, time‑keeping compliance, and system execution. This role works directly with Branch Managers and Administrative staff to ensure billing, payroll allocation, job costing, inventory, and reporting are completed accurately and on time. This position is field‑oriented and execution‑focused. The Manager will spend time inside branches auditing processes, correcting issues in real time, training staff, and ensuring systems are being used properly.

Monthly travel (5–10 days per month) is required to branches throughout North Carolina, South Carolina, and West Virginia.

• Review branch financial reports monthly and identify errors, inconsistencies, and missed billing.
• Enter adjusting journal entries as needed to ensure accurate reporting.
• Audit invoices for contract compliance, rate accuracy, and proper documentation.
• Partner with branch teams to correct billing discrepancies before month‑end close.
• Create and distribute billing, sales, and performance reports for branch review.
• Support contract and proposal updates to ensure proper system setup and billing alignment.
• Audit p-card transactions for proper GL coding and business justification.
• Review and reconcile fuel, repair, and maintenance reports and submit corrections.

• Monitor aging reports and actively follow up on accounts over 90 days.
• Work directly with Administrative staff to resolve billing disputes and collection delays.
• Ensure invoices are uploaded correctly into customer portals within one business day.
• Train branch personnel on proper documentation required to prevent rejected invoices.

• Audit timecard reporting (TCR) for proper labor allocation and coding.
• Ensure job numbers are correctly entered and active in Viewpoint to prevent payroll delays.
• Review labor cost allocation to confirm accurate job costing.
• Identify and correct timekeeping errors before payroll processing.
• Conduct routine system audits to ensure payroll and billing data align.

• Reconcile physical inventory counts to system records.
• Investigate and resolve material variances with Branch Managers.
• Monitor equipment usage and cost tracking for accuracy.
• Ensure branch teams are following company procedures for material tracking.

• Travel to branches monthly to audit administrative and financial processes.
• Provide hands‑on training for billing, timekeeping, collections, and reporting.
• Reinforce Standard Operating Procedures (SOPs) and correct non‑compliance.
• Identify breakdowns in process and implement immediate corrective action.
• Serve as the operational resource for branch leadership on system and reporting questions.

• Financial Reporting & Error Identification
• Accounts Receivable & Collections Management
• Payroll & Timekeeping Systems (Viewpoint, TCR or similar)
• Job Costing & Labor Allocation
• Billing Compliance & Contract Review
• Inventory Reconciliation & Cost Control
• Process Enforcement & Field Training
• Advanced Microsoft Excel

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field required.
• Minimum 5 years of experience in finance, accounting, or operational branch support.
• Strong understanding of billing, collections, payroll allocation, and job costing.
• Experience working in a multi‑branch or field‑based operational environment preferred.
• Proficiency in ERP and timekeeping systems (Viewpoint experience preferred).
• Advanced Excel capability required.
• Strong attention to detail and willingness to address issues directly and promptly.
• Ability to travel 5–10 days per month.
• Comfortable working in branch office environments and interacting with operational leaders.

Road Safe is an Equal Opportunity Employer, including Disabled/Veterans.