Executive Assistant; Education

Overview

Advanced Personnel Resources is seeking a highly organized and proactive Higher Education Executive Assistant to support senior academic leaders and administrative teams within a dynamic educational institution. This role involves managing complex calendars, coordinating projects, and providing comprehensive administrative support to ensure the smooth operation of academic programs and institutional initiatives.

The ideal candidate will demonstrate exceptional communication skills, proficiency in office management, and a strong commitment to fostering an efficient and professional environment. This paid position offers an opportunity to contribute meaningfully to higher education administration while developing valuable skills in a collaborative setting.

Position pays around $22 per hour

Working business office hours - Onsite

Benefits offered by APR: Medical, Dental, Term Life, Short-Term Disability, Holiday Pay, Service Bonus, Direct Deposit

• Manage and coordinate executive calendars, scheduling meetings, appointments, and institutional events with precision using tools such as Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting minutes with attention to detail.
• Organize and facilitate event planning activities for academic conferences, workshops, and seminars, including venue arrangements, catering coordination, and logistics management.
• Provide comprehensive administrative support including filing, data entry, document management via Docu Sign, and maintaining organized office records.
• Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing inquiries efficiently.
• Support project coordination efforts by tracking deadlines, preparing agendas, and collaborating with faculty and staff on various initiatives.
• Manage office supplies inventory and oversee front desk operations to ensure a welcoming environment for visitors and callers.
• Support personal assistant duties for senior staff including travel arrangements, personal scheduling, and confidential correspondence.
• Maintain organizational systems that enhance workflow efficiency across departments.

• Proven experience in office management or administrative support within an academic or professional setting.
• Have worked within the Higher Education Field, supporting C-level executives