Facilities Project Coordinator

Job Description - Facilities Project Coordinator )

Milton Hershey School (MHS) is one of the world’s best pre‑K through 12th grade private schools, where approximately 2,200 students from disadvantaged backgrounds are provided with a cost‑free home and a top‑notch education. Thanks to the generosity of Milton and Catherine Hershey in 1909, the school is fully endowed today, with the resources to ensure students can thrive. The school has prepared over 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students.

MHS is seeking a Facilities Project Coordinator to perform diverse and complex administrative duties to support Regulatory Compliance within the Facilities and Technical Services Group. The Facilities Project Coordinator serves as an integral part of our communications and essential services to MHS students, faculty & staff and visitors to our campus. This position requires a high degree of multi‑tasking ability, communicating effectively, and maintaining confidentiality.

Also, it requires broad experience in office productivity and streamlining operations.

• Assist in ensuring that all regulatory inspections are accurately and efficiently performed throughout the year.
• Schedule multiple inspections at one time, maintain accurate record keeping, file inspection reports, receive quotes and process invoices.
• Assist in creating and administering Service Agreements.
• Assist in creating and tracking the Facilities Services budget.
• Provide office management, record keeping, scheduling meetings, note taking, initiate and compose letters, reports, spreadsheets, and electronic administration of inspections.
• Upload electronic O&Ms to the GIS map server during the project closeout.
• Identify and resolve problems that affect the orderly flow of inspection work and revise and update the standard operating procedures.
• Communicate including responses to internal & external inquiries – phone and written.
• Participate in special projects as needed.

This is an onsite role with hours from 8:00 am to 4:30 pm Monday through Friday. Starting pay is in the range of $22.33 - $29.81 an hour, plus a competitive benefits package.

Full‑time

Standard

• High School Diploma or equivalent required.
• Minimum of 3 years of experience in an administrative support position with a heavy emphasis on facilities & compliance inspections.
• Certification as a Certified Administrative Professional (CAP) is desirable.
• Skilled in utilization of Microsoft Suite – particularly advanced utilization of creating and managing Excel reports and PowerPoint presentations; MOS Certification a plus.
• Proficient in troubleshooting computer systems.
• Exceptional interpersonal skills, including verbal and written capabilities.
• Skilled in providing high quality customer service and in collaborating with others.
• Proficient in time management and self‑managing one’s responsibilities with multiple competing demands & projects.
• Willing to actively engage with students on a regular basis.
• Demonstrate a high degree of integrity as all MHS staff are considered role models for MHS students.

Milton Hershey School does not discriminate in admissions or other programs and services on the basis of race, color, national or ethnic origin, ancestry, sex, religious creed or disability. Equal Employment Opportunity Policy.