Events and Programs Specialist

Job Title:

Events and Programs Specialist

Location:

Hybrid in Herndon, VA (3 days/week on site). Must be willing and able to travel approximately 25-35% for on‑site event execution.

Clearance Required:

None

Duration:
Full‑time, Permanent

Pay Type:

W2 employee

Reporting to:
Director of Marketing

Management Duties:
None

Compensation: DOE

Four Inc. is seeking an enthusiastic and highly organized Events and Programs Specialist to join our dynamic marketing team. This role is crucial for executing high-impact, results‑driven events that support our mission as a leading public sector IT provider.

The Events and Programs Specialist will be the primary driver for all marketing events, including corporate conferences, public sector trade shows, internal/partner lunch and learns, educational webinars, and client/partner engagements. Success in this position requires a keen eye for detail, exceptional negotiation skills, and a commitment to delivering a flawless brand experience that enhances relationships with federal government clients and technology partners.

• Manage the entire lifecycle of 20+ events annually, ranging from small local briefings to large‑scale industry trade shows, ensuring alignment with Four Inc.'s business goals.
• Develop, monitor, and maintain detailed event budgets, accurately tracking expenditures, managing vendor invoices, and providing post‑event ROI analysis.
• Serve as the primary liaison with multiple industry vendor/partner portals, managing all event logistics.
• Manage venue selection, catering, A/V equipment, booth design/shipping, and all on‑site registration and logistics for both in‑person and virtual events.
• Utilize design skills (e.g., Adobe Illustrator) to assist with the creation and customization of event materials, including signage, digital banners, collateral, and presentation templates.
• Leverage Hub Spot to manage event invitations, registration forms, email communications, and post‑event follow‑up campaigns, ensuring lead data integrity.
• Skillfully negotiate favorable terms with hotels, tradeshow organizers, and third‑party vendors to maximize event spend and ensure service level agreement (SLA) compliance.
• Maintain clear, proactive communication with sales, executive leadership, and manufacturing partners regarding event objectives, timelines, and logistical needs.
• Support special projects as needed.
• Other duties as assigned.

• Competitive pay and benefits (medical, dental, vision, 401k with match, company‑paid life/short‑term disability, long‑term disability insurance, paid time off, all federal holidays off, etc.)
• Great company culture and perks (regular office happy hours, peer‑to‑peer recognition program, free building gym access, hybrid work environment, etc.)
• Opportunity to shape and improve brand experience in a growing organization.
• Collaborative team with room for professional development/growth as the company expands.

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• Minimum of 3 years of professional experience in event planning, corporate marketing, or conference management, preferably within the IT, B2B, or Public Sector/Government Contracting space.
• Demonstrated proficiency in budget management and financial reporting related to large‑scale events.
• Proven expertise in understanding and utilizing multiple vendor/partner exhibitor portals for event logistics.
• Proficiency with Hub Spot (or a similar marketing automation/CRM platform) for event promotion, lead capture, and reporting.
• Strong experience in vendor negotiation and contract management.
• Proficiency in Adobe Illustrator or similar graphic design software for light collateral development.
• Prior experience in virtual event platforms and running large, successful webinars.
• Gov Con experience preferred.
• Familiarity with the Federal Acquisition Regulation (FAR) and compliance requirements related to government client events preferred.
• Ability to operate independently, prioritize effectively, and maintain a high standard of accuracy and follow‑through. Must be able to execute tasks independently once trained.
• Exceptional attention to detail and…