Procurement Analyst

By joining the National Student Clearinghouse, you can be sure that the work you do now will help shape the future of education and the workforce in the U.S. As the trusted source for higher education data since 1993, the Clearinghouse is the leading provider of transcript and data exchange services, automated enrollment and degree verifications, learner insights and research, and compliance solutions for schools, businesses, and learners nationwide.

As a 501(c)(3) nonprofit organization, the Clearinghouse works with nearly 3,600 postsecondary institutions to meet their compliance needs and with thousands of high schools and districts to provide continuing collegiate enrollment, progression, and completion statistics about their alumni. In addition, the Research Center publications inform policymakers and business leaders about student educational pathways. Using our unique combination of data, analytics, and software to drive our mission, security and privacy is paramount.

Join us as we continue to invest in our talent and new advanced technologies to unlock the power of data on behalf of all learners.

The Specialist II, Procurement Analysis (aka Procurement Analyst) supports the day-to-day procurement activities of the Clearinghouse by ensuring efficient and accurate processing of purchase orders, acting as liaison between the company and vendors, and supporting the maintenance of accurate purchasing records. This role plays an important part in ensuring that goods and services are acquired in a timely and cost-effective manner.

Reporting to the Procurement Director, the incumbent will assist with vendor spend analysis and supplier performance monitoring.

Currently, this is a remote-first position, and this position may be required to periodically work on-site at our office and the frequency would depend on the department/division's requirements. Therefore, candidates must either reside within a reasonable distance to commute to our office or be willing to travel to our office in Herndon, when required.

• Demonstrate the Clearinghouse's core competencies:
  Customer Focus, Optimizes Work Processes, Collaborates, Communicates Effectively, and Be Open and Authentic.
• Support the organization through the purchase requisition/order process to ensure accuracy of required information so vendor processing and invoice payment are not delayed, and purchase orders reflect agreed upon pricing and terms.
• Ensure purchase requisitions/orders support 3‑way match principles and internal policies.
• Assist Accounts Payable with any invoice discrepancies.
• Administer T&E and Purchase Card programs along with authorization criteria.
• Liaise with vendors to obtain quotes, pricing, timing of delivery and compliant vendor records.
• Support contract compliance and monitor timing of renewals.
• Coordinate maintenance of third‑party purchase‑to‑pay application and vendor records.
• Support Procurement Director with vendor spend analysis and performance monitoring.
• Support Procurement Director in updating and maintaining corporate policies related to the procurement process.
• Support Procurement Director in maintaining a preferred vendor list.
• Demonstrate openness to new perspectives and ideas.
• Build trust with internal and external stakeholders.
• Suggest and implement improvements to the procurement process to enhance efficiency, reduce costs, and streamline workflows.

Position may be required to perform other duties as required. These essential functions are representative of those that must be met by an employee to successfully perform the job. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions.

• Bachelors degree in Business Administration, Supply Chain Management, or related field. A combination of education and experience including military service will also be considered.
• 3 years procurement, purchasing, or related fields such as sourcing, vendor management, and contract administration.
• Strong organizational and time management skills; ability to manage competing priorities.
• Excellent communication and interpersonal…