Therapy Patient Access Representative

Overview

The TOA Therapy Patient Access Representative is our patients' biggest advocate. This role provides patients with top‑notch customer service and understands TOA physicians, locations, and services inside and out to ensure our patients are connected to the best care possible for each unique situation.

Full-time

• Receive and manage therapy orders via the Nextgen “Task Basket”.
• Contact patients to schedule therapy appointments.
• Answer inbound calls from new and existing patients.
• Review in Nextgen and confirm patient demographics and insurance information.
• Dissect pertinent details such as patient address and availability to find the most convenient and effective appointment for the patient.
• Schedule patient appointments through Next Gen.
• Use critical thinking and your expertise within TOA guidelines to arrive at solutions for patients – even if that means finding a creative resolution.
• Maneuver between multiple screens and multiple systems when documenting information and searching for therapist availability.
• Review online appointment requests and schedule those appointments.
• Handle inbound referrals for your designated physician(s).
• Reschedule cancellations.
• Respond effectively to time‑sensitive email communication.
• Other duties as assigned.

• You have the drive to provide excellent customer service and execute that on a daily basis.
• It comes natural for you to maintain a professional and empathetic tone while conducting phone calls – even when call volumes are high and you’re multi‑tasking.
• You enjoy corresponding over the phone.
• You’re very organized and pay close attention to detail.
• Working with computers comes easy to you – you know the basics of Microsoft programs such as Excel, Word, and Office.
• You enjoy being a part of a team that works collaboratively to achieve goals.
• You successfully work across boundaries, including other TOA roles and clinics.
• Knowledge of patient appointment scheduling is a plus.
• Previous experience working with an EMR, such as Next Gen (or similar documentation systems) is preferred.
• High school degree is required; a college degree is preferred.

TOA is an equal opportunity employer. TOA conducts drug screens and background checks on applicants who accept employment offers.