Registrar, Education ​/ Teaching, Education Administration

Description

JPII seeks a detail-oriented and highly skilled Registrar to manage student records, enrollment data, and academic reporting. This role is critical to ensuring accurate data systems and smooth academic operations across the school. The Registrar serves as a member of the Academic Council and works collaboratively with all departments to support the school's academic mission.

• Bachelor's degree
• Exceptional attention to detail and strong analytical skills
• Effective communicator with strong written and verbal communication abilities
• A prompt and responsible service ethic
• Willingness and ability to collaborate and forge positive relationships with all members of the school community
• Strong proficiency in Microsoft Excel (advanced formulas, data validation, reporting)
• Demonstrated experience working with databases and student data systems
• Prior experience with Veracross or a comparable SIS strongly preferred
• Experience with LMS integrations and educational technology systems
• Ability to handle confidential information with discretion

• Experience in an independent, private, or Catholic school setting
• Familiarity with SIS platforms (Veracross, Blackbaud, Powerschool, etc.)
• Familiarity with LMS platforms (Canvas, Google Classroom, etc.)

Classification: Full-time, 12 months, Exempt.

Reports to: Principal

Requirements

• Maintain permanent records, including official transcripts for current students and alumni
• Manage and audit data within the school's Student Information System (Veracross)
• Audit and ensure that current students and transfer students are meeting graduation requirements
• Work with the Academic Council, counselors, and Dean of Faculty to create the master schedule, process course registration, create student schedules, and approve schedule changes in a timely manner while ensuring balanced course loads
• Review and adjust class configuration in Veracross including grade conversion scale for GPA, class meeting times, and locations
• Review, adjust, and post grades to report cards and official transcripts
• Oversee grading periods, report cards, schedules, and academic history
• Maintain demographic records in Veracross
• Serve as a primary point of contact for transcript requests and academic records
• Communicate with alumni, parents, and current students regarding transcript requests and academic records
• Work closely with academic and administrative departments to understand their data needs and provide solutions
• Develop queries in Veracross as needed by administration, academic council, and faculty
• Communicate with Veracross account manager and the help desk
• Coordinate with IT to support any data needed for integration with other systems
• Train and work with new and current faculty on the use of Veracross
• Support enrollment, scheduling, and year-end academic processes
• Manage and support LTI integrations between SIS and learning platforms
• Produce reports using Excel and database tools for academic and administrative use
• Innovate and experiment to find novel and efficient ways to complete tasks and solve problems