Accounting Manager

Accounting Manager

Role Definition

The Accounting & Operations Manager is responsible for project-level accounting, billing, accounts receivable, accounts payable, contract administration. This role supports accurate project accounting and compliance and works in coordination with the Controller, who retains responsibility for month-end close and financial reporting.

Billing & Accounts Receivable

• Prepare and issue monthly AIA pay applications (G702/G703) to customers
• Maintain accurate accounts receivable records and organized billing documentation
• Process customer payments, apply payments to accounts, and note and resolve discrepancies
• Evaluate ageing reports to support timely collection of outstanding balances
• Send, collect, and track monthly subcontractor and vendor lien waivers

Project Setup & Contract Administration

• Oversee new project setup, including job creation, cost codes, and contract documentation
• Maintain contract files, billing requirements, and compliance documentation
• Enter Potential Change Orders (PCOs) and track them through final approval as contract change orders
• Communicate with project managers to ensure PCOs and change orders are finalized and billed timely

Accounts Payable

• Manage accounts payable processing, including:
  • Bi-weekly check runs
  • Vendor statement reconciliations
  • Lien release and waiver compliance
• Ensure payments are properly coded and supported by required documentation
• Maintain vendor records and compliance, including W9s and insurance certificates.

Fixed Asset & Equipment Accounting

• Maintain the fixed asset register for company vehicles, equipment, and major tools
• Track asset purchases, disposals, and transfers
• Coordinate depreciation schedules and fixed asset reporting with the Controller
• Maintain internal asset tracking documentation

Coordination with Controller

• Coordinate with the Controller on job cost accuracy, WIP support, and accounting system integrity
• Provide project-level data and documentation to support month-end close and financial reporting performed by the Controller
• Assist with month-end support tasks only, such as reconciliations or documentation requests.

Reporting & Audit Support

• Prepare and maintain internal project-level, AR, AP, billing, and compliance reports as requested by management
• Provide documentation and support for external audits, reviews, and insurance inquiries

Compensation / Pay Rate (Up to): $24.00 - $24.00 Per Hour

All compensation and pay rates are dependent upon skills and experience. Pride Staff is an equal opportunity employer.