Accounts Payable Supervisor - Maternity Cover

Accounts Payable Supervisor - Maternity Cover (10 months)

Job no: 502754

Work type: Experienced Professional

Location: Kings Langley UK

Categories: Operations

The Finance team's mission is to serve as a strategic business partner by creating timely and insightful financial information, leveraging financial systems and processes to improve efficiency, mitigate risks while maintaining compliance, and reinforcing financial integrity and accountability.

As a middle‑market company, the team is sized so that each person plays a key role and has a voice in the organisation andtheir work. Our Senior Director of FP&A is hands‑on and willing to roll up their sleeves to contribute to the team's success. We meet as a team at our offices in Kings Langley 3 times per week to embrace our culture and learn from each other.

The AP Supervisor will support the Finance team by ensuring the accurate and timely processing of Accounts Payable activities, maintaining strong financial controls, and delivering effective supplier and internal stakeholder support. The role also involves day‑to‑day supervision of the Accounts Payable Assistant.

You will be responsible for the following areas:

• Lead the AP function and ensure best practices and Company policies are adhered to.
• Collaborate with other departments to resolve payment‑related issues, maintaining strong relationships with vendors and internal stakeholders to ensure smooth payment operations
• Serve as the primary contact for supplier and finance enquiries.
• Assess and mitigate AP‑related risks, escalating issues when necessary.
• Manage incoming email queries (internal and external) via a shared mailbox.
• Coach, support and oversee the AP Assistant to develop skills and improve efficiency. Assist in workload planning and prioritisation (email handling, supplier queries, proof of payment, identifying cash, etc.).
• Efficiently use software to manage and streamline AP processes (Net Suite, Concur, Yooz)
• Own the end‑to‑end processing of Purchase Orders & Invoices (creation, correct coding, GRNI reconciliations, Open PO reviews with PO owners, posting PO variance journals)

• Review, authorise, and oversee the processing of all accounts payable transactions, including vendor checks and domestic/international payments, ensuring accuracy and timely settlement.
• Review and approve Concur expense claims. Reconcile corporate card payments, ensuring users' expenses reporting and posting is up to date.
• Monitor and manage cash flow related to payables, optimising payment schedules and working capital

• Perform bank reconciliations and investigate missing items.
• Assist in month‑end and year‑end closing processes by posting journal entries and preparing reconcilations.
• Support AP‑related external audit queries.
• Support the Senior Director of FP&A and CFO with ad hoc reporting and analysis related to AP.

• Conduct supplier due diligence for new suppliers or changes to supplier details.
• Conduct periodic reviews of existing key suppliers
• Manage incoming post and distribute accordingly.

Committed to making your customers, stakeholders and colleagues successful, you're an excellent communicator, listener and collaborator who builds trusted partnerships by delivering what you say, when you say. You're curious, solutions orientated and a world‑class problem solver who constantly seeks opportunities to innovate and achieve the best possible outcome to the highest imaginable standard.

You’ll have:

• Proven experience in a senior Accounts Payable role.
• Excellent verbal and written communication skills
• Working knowledge of Net Suite and Concur (desirable).
• Exceptional accuracy and attention to detail especially when managing financial transactions
• Strong organisational, time‑management, and execution skills, along with the ability to prioritise and drive multiple tasks simultaneously.
• Confidence in communicating with suppliers and internal teams.
• Naturally proactive and self‑motivated

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