Business Operations Specialist

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Helena Business Operations organization is seeking an experienced WAMC level 3 team member to lead the Management Information System activities and as well as project manage multiple initiatives, track budgets, schedules and performance metrics. This position provides daily updates to executive and senior management in the form of verbal presentations, progress reports, project summaries, and other related documents.

• Assists in the development and integration of programs, plans, strategies and processes
• Manage projects and strategic initiatives associated with the Boeing Helena site.
• Provides frequent, clear, and concise communication to leadership within and external to the Boeing Helena site.
• Supports the coordination and clarifies the analysis with business partners to validate results and determine scope to meet long range business goals.
• Coordinates the commitments with internal and external organizations to fulfill strategies.
• Support organizational leaders in the development and implementation of plans and objectives (e.g. long-range plans, organizational goals) that meet requirements and performance with internal and external stakeholders.
• Gather complex data by researching and integrating from multiple sources to compile and create distinct content for executive/management reviews which effectively affect performance.
• Coordinate and perform a variety of business support services or tasks as the primary organization representative. Able to do so under quick timelines.
• Provide support or own special projects as needed which vary in size, scope, duration.
• Participate in and support the development, planning and execution for organizational engagement initiatives such as employee survey action planning; all-team meetings; award programs; employee recognition; safety activities; tours; open houses, etc.
• Provides coaching and mentorship to less experienced personnel.
• Advise and partner with executive leadership to define and implement a robust organizational management system and operating rhythm. Continually assess and improve structure as organizational or business needs evolve.
• Develop and continuously optimize overall meeting architecture. Work with leadership to determine purpose and value add for meeting structure and content.
• Develop and coordinate executive-level briefings utilizing appropriate technologies.
• Leverage Microsoft Office software (SharePoint, Teams, Excel, and server administration) to optimize information management and execution.
• Creates organizational processes and templates that sets consistent direction and action ‘down and across’ the team. Leverage software (Teams, Word, PowerPoint, SharePoint, or internal Boeing tools) to implement processes in a standard and effective fashion.
• Facilitate and run team meetings (both in-person and virtually) for a global audience.
• Plans and execute all logistics for internal/external events inclusive of all-team meetings, workshops, conferences, leadership and site events.

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at Boeing Helena.

• Experience using Microsoft Office (M365) Suite:
  Word, Excel, PowerPoint, SharePoint, and Outlook.
• Analytical Experience inclusive of organizing & analyzing data; summarizing findings; and developing recommendations.
• Experience in facilitating meetings or workshops which vary in size.
• Experience in building presentation decks that include data and visually appealing graphics.
• Experience in supporting an executive-level business partner.
• Experience in defining and managing an organizational operating rhythm

• Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years' related work experience or an equivalent combination…