Executive Support Specialist

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About the job: At Montana State Fund, our mission to partner with Montana Employers and employees champions a culture of workplace safety. We are searching for an exceptional Executive Support Specialist to serve as the essential partner to our CEO and executive leadership team.

This is a high-impact, high-trust role where you are integral to our organizational success! You will provide comprehensive, high-level support that ensures seamless executive function and the advancement of our strategic priorities. If you are a proactive organizational architect, a trusted liaison for sensitive communication, and possess the drive to coordinate critical cross-functional initiatives, we invite you to take the helm alongside our leadership.

What you will do:

• Executive Support & Priority Execution: Provide comprehensive executive support, acting as a trusted partner to the CEO and senior leadership. Anticipates needs, prepares detailed briefings, and ensures the executive is well-prepared for all meetings, presentations, and key decisions. Act as a trusted liaison, facilitating seamless communication and alignment between the CEO, executive team, and other departments. Optimize the executive's time by strategically managing their schedule, email, requests, and directing focus to high-impact activities.
• Administrative Coordination & Effectiveness: Oversee the effective coordination of the executive office, ensuring smooth operations and seamless information flow. Support other admin staff to ensure excellent coordination of schedules, department events, and critical initiatives. Manage and prepare materials for executive meetings, board meetings, and off-sites, ensuring clear agendas, productive discussions, and actionable outcomes. Handle sensitive information with the utmost discretion and confidentiality, serving as a reliable point of contact for internal and external stakeholders.
  
  Implement and maintain robust organizational systems to support the executive's workflow and decision-making processes.
• Driving Key Initiatives & Special Projects: Support critical, often cross-functional, strategic initiatives and special projects from conception through completion. Delegate and assign critical work to appropriate departments. Partner with project managers to ensure project milestones and key deliverables align with the CEO's needs and capacity. Lead and influence without direct authority, bringing together diverse stakeholders to achieve project goals and deliver measurable results.
  
  Identify potential roadblocks, proactively problem-solve, and ensure projects remain on track and aligned with organizational objectives. Develop and implement streamlined processes to enhance efficiency and effectiveness across various operational areas. Ensure critical CEO initiatives are delegated and driven to successful completion.
• Additional duties as assigned.

What you will need (minimum qualifications):

• Bachelor’s degree in business administration, management, communications, or a related field
• A minimum of 3 years of progressive administrative experience
  • OR an equivalent combination of education and experience
• Experience in a fast-paced, dynamic environment:
  Ability to thrive and adapt in an evolving organizational landscape.

Job Location: This position requires regular presence in the Helena, MT office.

Working conditions: Fast paced general office environment. Some stress may occur. Regular travel not expected but may occur occasionally around organizational specific events or during the course of employment. Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, detailed verbal communications and fine finger manipulation for working with computer keyboards.

Compensation and Benefits: Pay range: $56,800 - $71,000. Montana State Fund offers excellent benefits, paid time off, and a competitive compensation program, including:

• Excellent health insurance with dental, vision, life, long-term disability and more, with optional dependent coverage.
• Flexible spending accounts for dependent care and medical expenses.
• Public employees’ retirement plan tax-deferred contributions with a generous employer match.
• Optional 457(b) deferred compensation to further increase retirement savings.
• Higher education reimbursement and other training and development programs.
• Robust personal leave, paid holidays, and extended leave.

Learn more about working at MSF:

Are you interested in this opportunity? Apply today!