Administrative Specialist

Job Description - Administrative Specialist )

Position Title:

Administrative Specialist - (  )

The Montana State Library helps all organizations, communities, and Montanans thrive through excellent library resources and services.

The Montana State Library (MSL) i s seeking applications for an
Administrative Specialist.This is a full-time, permanent position that is eligible for all applicable state benefits and retirement. The position is located in Helena and is office based, with some telework options available.

The Administrative Specialist is an integral part of MSL's day-to-day operations and is part of the Central Services Team.

MSL is an agency of the Montana state government. We employ a staff of 50 professionals who are dedicated to providing state government information, natural resources information, and geographic information for all Montanans. We support the development and excellence of Montana's public libraries and reading materials for individuals with visual or physical disabilities. We provide open, free, and transparent data to support the state's land, water, and natural resources programs.

Our culture is based on values of service to our users, transparency, and trust. The State Library is a modern, 21st century library.

Office Management: Much of your time will be spent on daily administrative duties, including calendaring, meeting coordination, program support and operations, purchasing, records and property management, and financial services support. This includes support of the MSL Commission, councils, and advisory groups by posting mandatory public meeting notices and online meeting materials, meeting coordination, day-of administrative support, minute taking, and follow up.

Communications: Another important responsibility is to provide outstanding internal and external communications in the form of website updates and content management, managing engagement efforts, and assisting with the planning and implementation of meetings, conferences, and other special events. This position interacts with MSL staff, other state employees, vendors, and the general public on a daily basis.

We are seeking someone who is creative, organized, a problem solver, skilled in verbal and written communication, and who has a commitment to public service and to providing information to the people of Montana. Must be able to navigate changing duties and priorities throughout the day. Ideally, you are someone who likes a wide variety of responsibilities, you take initiative, and you are interested in learning and growing within this position.

We require at least two (2) years of previous administrative or clerical support experience. Preferred applicants will have familiarity with state government, libraries, and/or natural resource information programs.

State benefits include:

· Medical & Prescription Coverage that starts on Day 1

· Paid Vacation & Sick Leave and Paid Holidays

· Public Service Loan Forgiveness (PSFL)

· Eligibility for Statutory Pay Increase on July 1, 2026 ($1/hour)

• Your application must include a current resume and a cover letter telling us how and why this is the position for you.

• All materials must be attached to your application and marked as “relevant” via the State of Montana Careers page.

• Incomplete applications will not be reviewed or considered.

• Applications will be accepted until Thursday, February 5, 2026.

• Employees of the State of Montana must be state residents or establish residency within an agreed upon timeframe.
• Applicants must be eligible to work in the United States on a permanent basis at the time of application.
• The Montana State Library utilizes eVerify for employment eligibility verification.

46,416. Yearly

Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)

Health Insurance, Paid Leave & Holidays, Retirement Plan

1

Standard

Day Job

Yes, 5 % of the Time