Events Coordinator

Description

The Dawes Arboretum is currently recruiting an Events Coordinator to join our Learning & Engagement team. This full-time, exempt-level position is responsible for developing, planning and executing a comprehensive calendar of events to increase public engagement.

Some of the specific responsibilities of this position include but are not limited to:

• Identify, plan and execute all annual affiliate Arboretum events and experiences that align with the mission of The Arboretum.

• Collaborate across departments to deliver seamless, high-quality events. Lead the Event Committee meetings.

• Oversee physical event preparation, signage, supplies, volunteer coordination and safety considerations to ensure each event runs smoothly and aligns with Arboretum standards.

• Maintain event schedules, timelines, documentation and reporting. Keep accurate records, budgets, planning documents, attendance data and post-event evaluations. Produce timely reports to inform decision-making and future event planning.

• Connect with outside vendors for events and private rentals.

• Sustain an active peer network to keep up with industry trends, best practices, and benchmarking of events.

• Assist the Learning & Engagement team in the planning, preparation, promotion and implementation of programs and engagement for children and families.

If the above speaks to you, please submit your cover letter and resume demonstrating the following:

• Associate's degree in event management, hospitality, business, communications, or related field; or a combination of education and experience.

• Two (2) years of demonstrated experience in event planning and coordination; or an equivalent combination of education and experience.

• Exemplary time management and organizational skills.

• Exceptional communication skills (verbal, written and interpersonal).

• Demonstrated orientation toward quality customer service.

• Self-motivated with the ability to work as a team member, as well as work independently to accomplish goals and benchmarks.

• Ability to regularly work evening and weekend hours.

• Previous experience with event floor plan and booking software/tools a plus.

• Experience with Canva also preferred.

• Valid driver's license and evidence of insurability.
• Ability to pass a pre-employment drug screen and background check.

Organizational Culture:

At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest, and open communication. Our work environment is one of high energy, high activity, and mutual support. We provide opportunities for learning and professional development, and a gratifying work experience.

The annual compensation range for this position is $45,000 - $50,000.

The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual's race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information, or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.

Pay Range

$45,000.00 Annually to $50,000.00 Annually