Procurement Manager - Office, Hayward

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Seniorit level: Mid-Senior level

Employment type: Full-time

Job function: Purchasing and Supply Chain

POSITION SUMMARY

The Procurement Manager is accountable for strategic sourcing, bulk buying and category management for goods and services supporting Property Operations. The primary focus is on bidding, negotiating master service agreements (MSAs), developing scopes of work and building a strong vendor database. This role ensures standardized cost‑effective and compliant procurement practices while fostering strong vendor relationships, leveraging national contracts and capturing rebate opportunities.

Responsible for managing a minimum of 4-6 major trades across the portfolio. This position requires proactive vendor development, strong contract management skills and relationship building.

Description

The Procurement Manager is accountable for strategic sourcing, bulk buying and category management for goods and services supporting Property Operations. The primary focus is on bidding, negotiating master service agreements (MSAs), developing scopes of work and building a strong vendor database. This role ensures standardized cost-effective and compliant procurement practices while fostering strong vendor relationships, leveraging national contracts and capturing rebate opportunities.

Responsible for managing a minimum of 4-6 major trades across the portfolio. This position requires proactive vendor development, strong contract management skills and relationship building.

Essential Functions

• Leads strategic bidding and negotiations of MSA contracts across Property Operations, ensuring consistency, compliance and competitive pricing.
• Develop, refine, and standardize scopes of work and bid sheets across categories. (HVAC, cabinets, electrical, roofing, countertops, plumbing etc.)
• Implement purchasing programs, and ensure all regions maintain the programs consistently.
• Develop policies and procedures as needed.
• Build and maintain a comprehensive vendor database and subcontractor list, ensuring depth of qualified suppliers in each region. Cultivate and manage them.
• Actively update and manage Eden’s “Preferred” vendor list.
• Create a new vendor onboarding qualification policy, including price check, references, and areas of service.
• Lead strategic sourcing initiatives and seek out new qualified vendors to broaden and strengthen supply options and reduce risk, bid to a minimum of 6 new vendors or suppliers annually.
• Serves as point of contact and relationship manager for Eden Housing and its network of vendors and suppliers across categories managed.
• Partner with Operations to align specifications and ensure requirements are met.
• Collaborate with Development as needed to align with Eden standard specifications as new standards become available, ensuring standards are embedded early.
• Incorporate categories managed into property standard spec book.
• Contract management and rebate management.
• Collaborate with Sustainability on any overlap categories where vendor management and spec is required.
• Work closely with Property Operations teams to ensure compliance with Eden’s purchasing programs.
• Review and stay abreast of current industry trends related to purchasing for affordable housing.
• Consistently maintains a professional courteous attitude when dealing with coworkers, vendors, and the public.
• Willing and able to work extended hours as necessary to meet deadlines.
• Run reports as needed to compare costs.
• Attend a minimum of two industry networking events annually to identify new suppliers and track market trends. See VP of Operations for minimum of one event and the Director or Procurement for one event.

COMPETENCIES

• Articulate and integrate Eden’s mission and core values into day-to-day work.
• Expertise in MSA contract negotiations, bidding multiple projects, bulk buying and scope development.
• Strong vendor relationship management and networking skills.
• Excellent communication and cross-department collaboration.
• Integrity, compliance focus, and professional judgement.

Qualifications

• 5+ years of procurement, purchasing or sourcing experience,…