Operations Analyst

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Salary placement depends on experience, anticipated to be $5,797.00 – $7,207.00 per month (Step 1 – 12). Benefits include medical, dental, vision, retirement (CalPERS), 401(k), 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website.

The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Cal State East Bay’s main campus is located in the Hayward hills with panoramic views of the San Francisco Bay. Founded in 1957, it is one of 23 universities in the California State University system. The university offers global engagement, academic innovation, student success, service learning, diversity and sustainability.

The Dean of the College of Science is the chief academic and administrative officer. Under the Dean, the Operations Analyst (Administrative Analyst/Specialist, Exempt I) provides complex analytical, administrative, and operational support to ensure effective functioning of the College of Science. The Analyst coordinates college‑wide operations, serves as a resource for academic personnel processes, facilities management, space and equipment planning, and compliance with university and CSU policies.

• Operational Oversight
  • Primary liaison between faculty, staff, Facilities Management, and Information Technology to coordinate building operations, lab and classroom renovations, and office relocations.
  • Prepare work requests and project proposals for non‑maintenance items such as construction projects, signage, and key or lock changes.
  • Oversee building access, security systems, and environmental controls for the College.
  • Track and manage equipment acquisitions, vendor relations, delivery, installation, and maintenance of specialized instructional and research equipment.
  • Maintain detailed tracking and follow‑up on all facilities and equipment requests, ensuring timely communication and problem resolution.
  • Communicate building outages, maintenance schedules, and other facilities updates to faculty, staff, and students.
• Faculty and Academic Operations Support
  • Prepare temporary faculty contracts for each term.
  • Track, maintain, reconcile records, and report on all faculty workload.
  • Identify and resolve workload issues with administrators and department chairs.
  • Coordinate and track all faculty recruitment activities.
  • Support faculty evaluation processes, including retention, tenure, and post‑tenure reviews.
  • Coordinate faculty governance activities, including College elections.
  • Maintain current knowledge of CSU and university policies, Academic Senate bylaws, and faculty union agreements.
  • Process faculty travel requests and reimbursements at the College level.
• Human Resources and Payroll Support
  • Manage College‑level payroll coordination and prepare HR‑related processes such as appointments, leaves, pay rate changes, reclassifications, and separations.
  • Collaborate with the College Budget Analyst to reconcile HR data with payroll and financial data.
  • Liaise with the Office of Academic Affairs and the Office of Payroll and Human Resources to ensure timely submission of required forms.
  • Conduct college‑wide trainings for staff on operational HR and payroll matters.
  • Review and process People Soft employee listings, create requisitions, and maintain accurate employment records.
  • Coordinate Teaching Assistant appointments and other student employment processes.
  • Track and process appointments for volunteers, adjuncts, and special consultants.
• General Support
  • Participate in Dean’s Office and College meetings; provide input on operational planning, process improvement, and policy implementation.
  • Support College‑level reporting, data tracking, and special projects as assigned by the Dean or Associate Deans.
  • Maintain…