Performing Arts Center Operations Coordinator Job Hayward area,California USA,Administrative/Clerical

Performing Arts Center Operations Coordinator

Position Type:
Classified
Position Code: 2

CHU
08
FTE: 1.0
Pay Rate (or Annual Salary): $5,983.42/month

Job Location:

Chabot College, 25555 Hesperian Blvd., Hayward, CA 94545
Department:
Administrative Services

Job Summary

Under the direction of the Vice President of Administrative Services, the Performing Arts Center Operations Coordinator coordinates and plans PAC events and related services and activities in conjunction with clients and District staff; identify, recommend, and acquire needed resources for clients; and perform a variety of para‑professional, technical, and complex office support work while exercising independent judgment in the satisfactory completion of duties.

This is a revenue generated position. Continuation of this position is contingent upon available revenue on a year to year basis.

Representative Duties

Provide a full range of event planning and coordination services to PAC clients; gather and review information related to event needs; ascertain crew needs and work with supervisory staff to ensure those needs are matched with the clients’ needs and budgets; prepare requests for assistance for various staff members; prepare monthly job assignments; ensure crew has accurate information for each event.

Order equipment from Media Services as necessary for college and community lessee user needs; research lessee user needs to ensure proper equipment is ordered.

Create files and necessary forms for each event including event report, equipment use report, and house manager report; review completed reports and files after each event; take necessary action to respond to reported needs or incidents as necessary; archive data to system.

Follow‑up on crew/staff complaints related to facility or equipment malfunctions or other needs; research repair, upgrade, integration of new with old, or replacement options; locate proper repair facility and coordinate repair.

Place work orders with appropriate staff for assigned buildings and facilities.

Develop and implement new reporting system templates and report formats and systems; provide training to staff as necessary.

Update and maintain PAC website; transfer relevant data and information to website including facility application contracts and computer file information; maintain current parking information and other areas of interest.

Market and promote assigned events and shows; coordinate newspaper reporting and press releases; coordinate ticket distribution; coordinate event with principals of the show; attend event and coordinate activities.

Make online reservations of spaces in other campus buildings for college sponsored events as well as support spaces needed for PAC users and others who use classrooms for events.

Participate in meetings with supervisor and co‑workers including meetings to discuss and coordinate upcoming events; review staffing, safety, maintenance, and other issues.

Update marquee and other signage as required for general usage and specially required events.

Coordinate and establish cooperative relationships with community and college resources to support program goals and objectives.

Perform related duties as required.

Education & Experience

Educational requirement:
Equivalent to the completion of the twelfth grade supplemented by college level coursework in business administration, performing arts, or a related field.
Experience:

Three years of responsible administrative, technical, or programmatic experience, preferably involving theatrical operations.

Minimum Qualifications
Knowledge of

Basic operations, services, and activities of a college performing arts center.

Principles and practices of event planning and implementation.

Operational characteristics of various performing arts and theater equipment and tools.

Basic principles of supervision and training.

Basic budgeting and other general accounting principles and practices.

Pertinent state, District, and college policies, procedures, and regulations.

Occupational hazards and standard safety practices.

Operating characteristics of PAC equipment.

Problem‑solving techniques and resources.

Principles and practices of filing and record keeping.

Pr…


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