Lighting Project Coordinator

Overview

Come join one of the fastest-growing independently owned distributors in Northern California! We are looking for a full-time Lighting Project Coordinator to join our team at our branch in Hayward, CA
. This position is on-site Monday through Friday, 7:00 a.m. to 4:00 p.m. schedule.

The Lighting Project Coordinator will play a key role in supporting the successful execution of lighting projects from initiation to closeout. The Lighting Project Coordinator will manage the administrative elements of the project lifecycle, ensuring seamless communication, accurate documentation, and timely completion of tasks.

• Competitive Pay: $28.92 - $35.00 per hour, depending on experience
• Bonus Opportunities
• Medical, Dental, Free Vision Insurance with buy-up options
• 401k with Employer Match
• Basic Life Insurance, AD&D, and LTD Insurance
• Paid Major Holidays and Paid Time Off
• Employee Wellness Programs
• Commuter Benefits
• Fringe Personalized Lifestyle Benefit

• Serve as the main administrative contact between Project Managers, vendors, and customers throughout the project.
• Set up projects in Solar Eclipse and Job Management systems, create hold-for-release purchase orders, maintain bills of materials, and generate sales orders.
• Prepare and manage submittal documentation, ensuring timely communication and follow-up until final approval.
• Coordinate final quotations with internal departments once submittal approvals are issued.
• Work closely with internal stakeholders, manufacturers, and lighting agencies to facilitate successful project execution.
• Process payables for assigned projects.
• Respond to phone calls and emails related to active projects and ensure timely and accurate follow-up.
• Maintain and strengthen customer relationships.
• Analyze project reports to provide updates, identify issues, and support business decisions.
• Provide backup support to Lighting Project Managers and the sales team, as needed.
• Perform other related duties as assigned.

• Minimum of 2 years of administrative or project support experience preferred.
• Familiarity with Solar Eclipse and Job Management systems is preferred.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, One Note, Planner).
• Intermediate or better understanding of standard office software, computers, and peripherals.

• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Knowledge of lighting products and distribution is a plus.
• Ability to prioritize and manage multiple tasks and deadlines.
• Problem-solving mindset with attention to detail.
• Self-motivated with a strong work ethic and positive attitude.
• Demonstrated ability to work independently and collaboratively.
• High ethical standards and professionalism in interactions.
• Commitment to continuous improvement and quality service.

Over the past decade, Alameda Electrical Distributors & California Service Tool has grown to 15 locations across Northern and Central California, and we are proud to now be open in Sparks, Nevada! Ranked among the top 100 companies in our industry nationwide, we operate under two trusted brands and specialize in tools, safety, specified products, electrical supplies, alternative energy, and automation.

Our core customers include commercial and industrial contractors, as well as facility and OEM clients who rely on our expertise and reliability to keep their businesses moving forward.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.