Facilities Specialist - Events & MAC

Facilities Specialist - Events & MAC page is loaded## Facilities Specialist - Events & MAClocations:
US - Bay Area - Hayward time type:
Full time posted on:
Posted Todayjob requisition :
42012-JOB## At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.## Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference.

Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.##
** Basic Function and Scope of the Position
** This is a full-time position under the Facilities Site Services & Events group. This position is responsible for the physical and logistical coordination of corporate meetings, events, Moves/Adds/Changes (MAC) and signage activity at Illumina’s Nor Cal campuses (Hayward & Foster City). This role ensures seamless execution of events and workspace changes, maintaining high standards for service, compliance, and brand alignment.
* This position is an Onsite Role in Nor Cal which requires travel between campuses based on business need  
*** Tasks and Responsibilities:
**** Meeting & Event Management
*** Coordinates and executes activities in support of meeting requirements, including but not limited to modifying room setup / breakdown as required (moving tables, chairs, etc.) and identifying pre- and post–meeting spaces.
* Manage scheduling and coordination of logistical details for conference rooms.
* Assists with inventory, maintenance, and auditing of meeting spaces to ensure all equipment and supplies are in top working condition.
* Supervise and direct contract personnel and outside vendors in the performance of contracted services to ensure contractual obligations are met.
* Planning, design, and production of Facilities sponsored events on Illumina campuses or offsite.
* Work with cross functional teams and business partners to achieve necessary event & event space goals.
* Craft communication plan and all communications needed to the internal employees for promotion of said events.
* Ensure compliance with insurance, legal, health and safety obligations.
* Monitor and ensure quality of all event components to ensure compliance with Illumina brand standards.
* Conduct pre and post event evaluations and report on outcomes, including event metrics and feedback.
* Support the implementation of best practices for event programs as we scale the business.
* Coordinate with other regions with planning and execution of events as needed.
* Manage Service Now tickets. Review, prioritize, and reserve space in Outlook for Events managed spaces.
* Coordinate, order and set up biweekly meals for Nor Cal campuses
* Determine appropriate budget based on event parameters and effectively manage the expenses of all events to ensure adherence to budgets.
* Site Event Card Management in alignment with approved budgets
* Ensure Work Instructions (WI), SOP’s, and department Playbooks are updated regularly
** MAC (Move, Adds & Changes) & Signage
*** Coordinate and execute activities related to employee onboarding, offboarding and desk moves
* Coordinate furniture and move vendors. Plan, schedule and execute related activities in collaboration with customer and other functional partners.
* Manage onsite and offsite furniture inventory, budget and forecast for repairs and end of life replacement and address warranty issues as needed.
* Deliver actionable plans after assessing the feasibility, cost effectiveness and other dimensions of business space requirements such as seating, meeting rooms, functional and other areas
* Ensure Work Instructions (WI), SOP’s, and department Playbooks are updated regularly
* Provide metrics and execute analysis used for decision making by upper management
* Ensure managed spaces are cleaned, organized, and safe
* Work with vendors to develop site signage that aligns with company branding…