Special Projects Coordinator - Workforce & Healthcare Grant-Funded Initiatives

Summary

The South Bay Workforce Investment Board (SBWIB) is seeking a motivated and detail-oriented workforce-development professional to support two new healthcare grant-funded initiatives totaling $6 million over the next two years. While healthcare will be a major industry focus, this position will also support a wide range of SBWIB, Inc. workforce initiatives across various sectors. This role is ideal for someone with experience in workforce development, WIOA-aligned program implementation, employer engagement, career pathway and workshop development, participant training coordination, and supporting job seekers pursuing healthcare and other in-demand careers.

Under the direction of the Special Projects Manager, or designee, the Special Projects Coordinator – Workforce & Healthcare Initiatives will perform a wide range of workforce development functions in support of WIOA-funded and healthcare-sector initiatives. Duties will include, but are not limited to, the following:

Workforce Development, Program Coordination & Participant Support

• Coordinate and monitor the implementation of assigned grant programs and workforce initiatives, including healthcare-sector projects.
• Track enrollment, training progress, case notes, and outcomes of program participants in CalJOBS or other systems of record.
• Lead program orientations, enrollment sessions, information sessions, and participant workshops.
• Assist in identifying participant needs and ensure access to training, wraparound services, and reasonable accommodations as appropriate.
• Ensure program compliance with contract terms, documentation requirements, performance measures, and data entry standards.
• Support cross-training across other Special Projects and workforce initiatives as assigned.
• Prepare progress and outcome reports for funders, internal leadership, and other stakeholders.
• Assist team with compiling and creating reports, newsletters, and related communications for internal and external audiences.

Employer Engagement, Industry Partnerships & Account Management

• Serve as a liaison between SBWIB, industry partners, employers, training providers, education systems, and participants across multiple sectors.
• Act as an account manager with employers across California and beyond, overseeing and implementing workforce development projects that support both employers and job seekers.
• Build and maintain strong relationships with employers across healthcare and other industry sectors; identify workforce needs; and coordinate employer participation in SBWIB programs and initiatives.
• Manage successful delivery of project milestones related to employer engagement, business services, and industry-specific partnerships.
• Participate in regular meetings with employers, partners, consortium members, and internal teams to provide updates and maintain strong collaborative relationships.
• Build and maintain partnerships with healthcare organizations, educational institutions, apprenticeship sponsors, and training providers.

Grant Implementation, Reporting, and Career Pathway Development

• Coordinate and monitor assigned grant programs, ensuring timelines, outcomes, and deliverables are met.
• Prepare reports and documentation for funders, auditors, and executive leadership.
• Contribute to grant writing, fund development, and proposal development to expand healthcare and non-healthcare workforce initiatives.
• Assist with the development and expansion of apprenticeships, pre-apprenticeships, and career pathway programs aligned with industry needs.
• Assist with employer-driven training initiatives, sector strategies, and special workforce-related projects.

Outreach, Communications & Stakeholder Engagement

• Participate in or conduct meetings with team members, Boards, school districts, affiliates, committees, and other stakeholders.
• Make public presentations and conduct outreach to communicate the availability of SBWIB programs and services.
• Develop and support communications materials such as newsletters, updates, presentations, and participant-facing resources.
• Represent SBWIB at meetings, conferences, consortium gatherings, and community events.

Additional…