Special Projects Coordinator - Workforce & Healthcare Grant-Funded Initiatives

Special Projects Coordinator – Workforce & Healthcare Grant‑Funded Initiatives

South Bay Workforce Investment Board (SBWIB) is seeking a motivated and detail‑oriented workforce‑development professional to support two new healthcare grant‑funded initiatives totaling $6 million over the next two years. While healthcare is a major industry focus, this position will also support a wide range of SBWIB, Inc. workforce initiatives across various sectors. The role is ideal for someone with experience in workforce development, WIOA‑aligned program implementation, employer engagement, career pathway and workshop development, participant training coordination, and supporting job seekers pursuing healthcare and other in‑demand careers.

Under the direction of the Special Projects Manager, the Special Projects Coordinator will perform a wide range of workforce development functions in support of WIOA‑funded and healthcare‑sector initiatives. Duties will include, but are not limited to:

• Coordinate and monitor the implementation of assigned grant programs and workforce initiatives, including healthcare‑sector projects.
• Track enrollment, training progress, case notes, and outcomes of program participants in CalJOBS or other systems of record.
• Lead program orientations, enrollment sessions, information sessions, and participant workshops.
• Assist in identifying participant needs and ensure access to training, wraparound services, and reasonable accommodations as appropriate.
• Ensure program compliance with contract terms, documentation requirements, performance measures, and data entry standards.
• Support cross‑training across other Special Projects and workforce initiatives as assigned.
• Prepare progress and outcome reports for funders, internal leadership, and other stakeholders.
• Assist team with compiling and creating reports, newsletters, and related communications for internal and external audiences.

• Serve as a liaison between SBWIB, industry partners, employers, training providers, education systems, and participants across multiple sectors.
• Act as an account manager with employers across California and beyond, overseeing and implementing workforce development projects that support both employers and job seekers.
• Build and maintain strong relationships with employers across healthcare and other industry sectors; identify workforce needs; and coordinate employer participation in SBWIB programs and initiatives.
• Manage successful delivery of project milestones related to employer engagement, business services, and industry‑specific partnerships.
• Participate in regular meetings with employers, partners, consortium members, and internal teams to provide updates and maintain strong collaborative relationships.
• Build and maintain partnerships with healthcare organizations, educational institutions, apprenticeship sponsors, and training providers.

• Coordinate and monitor assigned grant programs, ensuring timelines, outcomes, and deliverables are met.
• Prepare reports and documentation for funders, auditors, and executive leadership.
• Contribute to grant writing, fund development, and proposal development to expand healthcare and non‑healthcare workforce initiatives.
• Assist with the development and expansion of apprenticeships, pre‑apprenticeships, and career pathway programs aligned with industry needs.
• Assist with employer‑driven training initiatives, sector strategies, and special workforce‑related projects.

• Participate in or conduct meetings with team members, boards, school districts, affiliates, committees, and other stakeholders.
• Make public presentations and conduct outreach to communicate the availability of SBWIB programs and services.
• Develop and support communications materials such as newsletters, updates, presentations, and participant‑facing resources.
• Represent SBWIB at meetings, conferences, consortium gatherings, and community events.