Office Manager - Levitt Lab

Position would begin in July 2026

• Oversees the day-to-day front office needs (including greeting visitors, scheduling tours, parent/teacher/student needs)
• Performs general clerical functions (scheduling, copying, faxing, mailing, etc.)
• Oversees cumulative records and files on student attendance, tardies, and truancy
• Manages Independent Studies compliance
• Manages enrollment of new students, ensuring all documentation has been received
• Prepares exit paperwork for students withdrawing
• Directs and supervises students sent to office for health or behavioral reasons
• Coordinates and manages acquisition of photos and IDs
• Organizes luncheons (i.e. calendar, location, payments), including processing free and reduced lunch applications and payments submitted
• Administers first aid and prescription medicines to students
• Follows established emergency preparedness procedures during drills and emergency situations; maintains emergency records & reports
• Maintains inventory of supplies (copier, office, custodial, and health) by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing & expediting orders for supplies, and verifying receipt of supplies
• Coordinates school apparel orders and processes requests with vendors
• Works with Administration to oversee communications to families and community (i.e. teleparent, newsletters, handbook, calendar, social media)
• Coordinates availability of facilities and equipment
• Assists in translation when necessary (i.e. IEP meetings, student enrollment, parent/family-teacher meetings. etc.)
• Processes money brought in from use pay programs
• Processes staff reimbursements and purchase orders
• Coordinates bus acquisition and permission slips for field trips, athletics, etc.
• Assists with the logging of staff absences & submission of Certificated and Classified time cards
• Oversees student data in Power School
• Coordinates custodial and maintenance requests
• Oversees parent volunteers and the tracking of family service hours
• Supports school leadership and staff as needed

• Strong communication & interpersonal skills with demonstrated ability to write clearly and persuasively and to interact effectively with various audiences
• Reflective & responsive to feedback; growth mindset about self and others
• Excellent organization, time-management, and follow-up skills
• Demonstrated ability to successfully handle multiple projects and tasks concurrently
• Ability to plan, implement and manage event planning with numerous contributing parties
• High sense of urgency
• Demonstrates strong sense of possibility, unwavering belief in, and relentless support for all students
• Commitment to creation of trauma-responsive environment throughout school
• Interested in working with a wide range of student supporters and stakeholders (i.e. students, colleagues, parents & families, mentors, service providers, case managers, etc.)
• Excited about working closely with teachers and school leadership
• Comfortable working with youth from a variety of cultural, linguistic, religious backgrounds
• A deep understanding of the Da Vinci Schools mission, vision and programmatic details in order to accurately represent the school at events and meetings

• AA/BA preferred
• Administrative writing skills
• Excellent verbal communication
• Supply management
• Proficiency in Microsoft Office
• Proficiency in Google Docs
• Working knowledge of student information & enrollment systems (i.e. Power School, School Mint) preferred, but not required
• Demonstrated experience and skill in working with a diverse population

We prioritize assembling a staff that reflects our student diversity. Spanish-speaking a plus. EOE