Kilohana Facility Enhancement: Request Proposal

Kilohana Facility Enhancement:
Request for Proposal

Girl Scouts create the world they want to live in and strive to make it better every single day. They explore their strengths, take on new challenges, and can always be themselves, regardless of background or ability.

Supported by adult volunteers and mentors right here in our community, as well as millions of alums around the globe, Girl Scouts lead the way as they discover who they are and how they can make the future a brighter place.

Request for Proposals (RFP)

Campsite Facility Repairs and Improvements at Camp Kilohana, Island of Hawai‘i

Issued by:
Girl Scouts of Hawaii

Proposal Due Date:
As soon as possible, with rolling consideration when at least 2 proposals

are received

Girl Scouts of Hawaii is seeking proposals from qualified, licensed contractors to perform a series of facility repairs and improvements at Camp Kilohana. The scope of work includes fencing repairs, lodge upgrades, masonry repairs, composting toilet installation, and outdoor cooking area enhancements. The goal is to maintain safety, functionality, and usability for campers and staff while improving long-term durability of the facilities.

• Inspect existing perimeter fencing and identify damaged or failing sections.
• Replace, reinforce, or repair fencing and posts as needed.
• Ensure fencing is safe, secure, and aligned with site security needs.
• B. Baldwin Lodge – Window Replacement
  • Provide and install new, energy-efficient windows.
  • Ensure weatherproofing, caulking, and finishing match building standards.
  • Bunk Beds
    :
    Supply and install durable bunk beds meeting safety standards.
  • Storage/Dressing Area
    :
    Design and construct built-in storage and/or dressing area with shelving, lockers, or cabinetry.
  • Entry Door Replacement
    :
    Remove existing entry door and frame; install new, durable, secure exterior door and screened door with hardware.
• D. Outdoor Grills and Firepit Repairs
  • Inspect outdoor grills and masonry firepits.
  • Repair or replace damaged masonry, ensuring safety and long-term durability.
  • Confirm firepits/grills meet fire safety standards.
• E. Outdoor Grill Areas – Enhancements
  • Construct permanent prep tables (durable, weather-resistant surface).
  • Install seating (benches or tables) adjacent to grill areas.
  • Ensure structures are securely anchored and designed for outdoor use.
• F. Composting Toilets – Installation
  • Supply and install 2 composting toilet units, suitable for campground use.
  • Construct any necessary enclosures, foundations, or ventilation systems.
  • Ensure toilets are installed in compliance with state and county health/environmental codes.
  • Provide training materials and manuals for maintenance and operation.
  • Ensure accessibility and durability for long-term outdoor use.
• All work must comply with applicable building, health, and fire codes.
• Contractor must obtain and pay for all necessary permits.
• Site must remain safe and usable during construction.
• All waste materials must be removed and disposed of properly.

• Hold appropriate contractor’s license(s) for building, carpentry, masonry, plumbing, and related work in the State of Hawaii (or relevant jurisdiction).
• Demonstrate successful completion of at least three comparable projects.
• Carry appropriate insurance (general liability, workers’ compensation).
• Provide three (3) references.

Note, if you cannot provide all services listed above, please identify and provide proposal for the items that you are able to complete.

• Copies of applicable licenses.
• Approach to completing the listed scope of work.
• Specifications for composting toilet models (manufacturer, warranty, expected lifespan) – if included in proposal.
• Preliminary project schedule and timeline.
• Warranty information on materials and workmanship.
• References.

• Relevant experience and qualifications (25%)
• Completeness and clarity of proposal (15%)
• Technical approach and ability to meet scope (20%)
• Cost competitiveness (25%)
• References and past performance (15%)

• Site Visits: to be arranged with GSH as needed
• Proposal Deadline:
  As soon as possible, with rolling consideration when at least 3 proposals…