K-8 Program Assistant, Kauluhala Summer Academy

K-8 Program Assistant, Kauluhala Summer Academy

Temporary On‑Call (Fixed Term) – Open Until Filled.

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! The Kauluhala Summer Academy is seeking three (3) Summer Program Assistants to support our Elementary and Middle School programs.

Job Summary

Provides administrative and office support for the summer school program, including filing, phones, email, processing documents, assisting with budgeting and purchasing activities, copying, distribution, data entry, and compilation of documents. Participates in student registration processes such as registration, wait listing, mailouts, fee collection, withdrawals, etc. Serves as office manager for an assigned unit during the summer session.

Essential Responsibilities

• Administrative and office support for the Summer School Program, handling routine correspondences, transmitting, faxing, copying, filing, distributing, data entry,and organization. Answer/direct phone calls assisting parents, students, counselors, etc. with summer school attendance, questions, concerns, and issues. Work in collaboration with other KS departments to assist families through the summer school process.
• Assist with student registration in a short period of time, including registering students in classes, bus and lunch; filling waitlists, mailouts, fee collection, document collection, withdrawals, etc. May include registration of new invitees required to attend summer school.
• Serve as an office manager assisting the unit coordinator and assistant unit coordinator to ensure a safe, nurturing, and stimulating learning environment. Maintain daily logs of all incoming visitors and students, transportation changes, medical services, early releases, etc. Maintain files, many confidential, that may include personnel, timesheets, and attendance records. Assist with budgeting and purchasing activities that correlate to unit needs.
  
  Provide SMS and KS Connect support, running reports and rosters, finding student and parent demographic information, schedules, etc. May be assigned to bus duty, terminal duty, recess supervision, monitoring of students, etc.
• Responsible for an end‑of‑summer report to include all duties throughout employment.

Position Requirements

Minimum Qualifications

• High school diploma or GED.
• Minimum 2 years of related work experience.
• Ability to manage multiple tasks and complex projects and meet competing deadlines.
• Ability to work in PC applications including word processing, spreadsheets, database, multimedia presentations, electronic mail, and internet.
• Strong written and verbal skills.
• Ability to manage a multiline phone system.
• Excellent interpersonal skills to communicate effectively with various levels within and outside KS.
• Ability to establish and maintain good relationships with various KS departments and divisions and work well within a team approach concept.
• Ability to keep confidential information and data.
• Ability to work independently with little supervision, be self‑motivated, take appropriate initiative, establish priorities, and balance competing priorities and deadlines.
• Ability to work flexible hours.

Preferred Qualifications

• Familiar with KS programs, policies, and procedures.
• Knowledge of Hawaiian Culture (values, programs, etc.).

Physical Requirements

• Frequently sit, perform desk‑based computer tasks, and grasp light/fine manipulation.
• Occasionally stand/walk, write by hand, and lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel, crawl, climb, reach/work about shoulder, grasp forcefully.

Working Conditions

• Hours during program: 6:30 a.m. – 3:15 p.m., Monday – Friday.
• Work is conducted in an office environment and may require work to be conducted in non‑standard workplaces.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the…