Enterprise Portfolio Management Office Project Coordinator

Overview

Berry Dunn is seeking a Project Coordinator to join their Medicaid Practice Group. The Project Coordinator will support an Enterprise Portfolio Management Office (EPfMO). The EPfMO Project Coordinator will be responsible for supporting a State’s Medicaid Enterprise System (MES) modernization initiative. The Project Coordinator’s day‑to‑day tasks will primarily focus on assisting with the: creation of project reports; tracking risks, issues, and action items;

scheduling meetings; taking meeting notes; and assisting the EPfMO Portfolio Deputy Managers with resource coordination.

Successful candidates should be willing to support Guam, which will minimally require supporting the client from 8 am to 12 pm Tuesday through Friday Chamorro Standard Time (ChST).

Travel Expectations: Travel to client sites can range up to 50%

• Organizing, planning, and scheduling project meetings, workshops, trainings, and onsite client visits.
• Documenting professional meeting notes that capture the essence of the conversation, as well as any meeting action items, decisions, risks, and issues.
• Assisting with the development, review, and distribution of project status reports and other project deliverables.
• Maintaining and tracking project action items, issues, risks, decisions, and documentation.
• Participating in client and project team meetings.
• Conducting frequent, clear, and consistent communication with the client, team members, vendor(s), and other stakeholders.
• Performing assigned tasks efficiently and effectively, asking questions when instructions are unclear.
• Utilizing Microsoft office products (i.e. Microsoft Excel, Word, PowerPoint, Visio, Project, Outlook, and Teams)
• Utilizing project management tools (e.g., Jira)
• Coordinate, organize, and document client site visits with the ability to identify and resolve scheduling conflicts.
• Assist with the design and creation of meeting, workshop, training, and onsite client visit materials.
• Support the coordination and delivery of virtual data gathering and training sessions.

• Bachelor's Degree (BA/BS)
• 3 Years work experience in a State HHS Agency working in a Project Management Office preferred.
• Demonstrated ability to create quality work products (such as professional meeting notes and status reports)
• Proven skill in attention to detail.
• Strong communication skills, attention to detail, and time management skills
• Demonstrated ability to prioritize and manage competing priorities
• Demonstrated ability to meet deadlines
• Knowledgeable in quality assurance/control procedures and demonstrated proactive problem management skills
• Demonstrated ability to excel in a team setting and interact professionally with project stakeholders such as client contacts, team members, and vendors
• Strong experience with Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
• Familiarity with standard document repositories such as MS SharePoint, Team Foundation Server
• Willingness to work flexible hours partially overlapping with Chamorro ST

Preferred Qualifications:

• Certified Associate in Project Management (CAPM) Certified from PMI
• Consulting experience in a national or regional consulting firm, experience working in/with the public sector, relevant independent consulting experience, or prior employment with a software vendor.
• Experience with government agencies, ideally working with the implementation or ongoing support of enterprise applications and/or Medicaid projects.

The base salary range targeted for this role is $75,000 - $85,000. This salary range represents Berry Dunn’s good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications;

compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit,…