Administrative Assistant, Language & Literature and Art

Job Summary

Under the supervision of the Chair of the Department of Language and Literature, the administrative assistant performs duties related to service of faculty, staff, students and the general public by carrying out functions of the Department of Language and Literature as well as the Art Department as assigned by the Chair of the Department of Language and Literature and Chair of the Department of Art.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties.

• Assist the university in implementing the Statement of Purpose.
• Assist the university in implementing long-range institutional and financial plans.
• Maintain course entry and registration in the Student Information System (SIS) for the Departments of Language & Literature and Art
• Collect and review for accuracy syllabi for courses offered in the Departments of Language & Literature and Art
• Organize and maintain student files for the Departments of Language & Literature and Art
• Supervise work-study students assigned to the Department of Language & Literature.
• Deliver and centralize information for Language & Literature dual enrollment classes specific to English and Spanish.
• Assist faculty and administrators from Language & Literature and Art as needed
• Assist instructors with technical equipment in classrooms, overseeing classroom scheduling and technical maintenance.
• Assist Curator of Lucille Parker Gallerywith the Carey Scholars in the gallery by housing key.
• Serve as administrator and co-advisor for Sigma Tau Delta and Alpha Chi honor societies.
• Manage Regions purchasing card software including uploading receipts for purchases
• Organize events (Christmas party/graduation reception) for undergraduates.
• Update video bulletin boards when necessary
• Take pictures and post them along with announcements on our social media accounts.
• Assist Director of the Carey Scholars Program with various tasks specific to the Carey Scholars Honors Program
• Oversee the Ellsworth grant application and follow up during the year with compliant use of the funds and complete an annual report of expenditures.
• Order office supplies for Language & Literature and Art Departments.
• Participate in the annual evaluation of the effectiveness of the Department of Language and Literature and appropriate accreditation procedures.
• All other departmental duties as assigned

Required Qualifications

• High school diploma
• Ability to use common office productivity software, including Microsoft office suite (Word, Excel, and Outlook).
• Ability to learn WCU's student database software and classroom technology.
• Ability to solve practical problems and deal with a variety of situations and people
• Ability to respect and adhere to the strict confidentiality requirements of student and faculty records and engagement
• Possess strong language skills, both oral and written
• Must be able to perform duties in an on-campus setting

Preferred Qualifications

• Bachelor's degree or 2 or more years clerical/office/administrative background
• Experience in academic setting

Physical Demands

• Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone
• Must have strength and agility to move files, paper boxes, and minor office equipment
• Must have the ability to sit or stand for extended periods of time