Administrative Assistant II-Police Department

Overview

The Meridian Township Police Department (MTPD) is seeking a highly organized, professional, and motivated individual to join our team as a full‑time Administrative Assistant. This critical role supports the operational efficiency of the department, ensuring smooth communication and administrative functions essential to serving our community while handling sensitive and confidential information with the utmost discretion and integrity. The Assistant must assess situations, solve problems, and work effectively within deadlines and changing priorities, building rapport and establishing professional relationships with other departments, the media, the public, township officials, and representatives of other governmental units.

Selected candidates will be required to pass a comprehensive background check.

• Receives, screens, and directs telephone calls, correspondence, and visitors to the department. Responds to inquiries and complaints, provides information, and refers complex issues to appropriate individuals as necessary.
• Assists in the development and/or preparation of the departmental budget and may engage in accounting activities such as generating billings, reconciling statements, processing payroll, and other similar activities.
• Drafts correspondence, reports, memos, and other items; types, enters data, copies, files, and completes other secretarial tasks.
• Schedules appointments and makes arrangements for administrative meetings and conferences.
• Maintains inventory of supplies and equipment. Places orders and makes purchases according to established procurement procedures and within budgetary guidelines.
• Establishes and maintains concise and comprehensive filing and records systems; assembles data and processes various reports, generates monthly and year‑end statistical reports, and others as requested.
• Performs special projects as assigned.
• Attends various meetings and may take notes as necessary.
• Keeps abreast of new developments in the field and new techniques through continued education and professional growth.
• Performs related work as required.

• A high school diploma or equivalent supplemented by additional coursework in business management, office management, secretarial science, or a related field.
• Four or more years of experience in an office setting.
• Thorough knowledge of professional public management techniques involved in budgeting, personnel administration, public relations, and project management.
• Knowledge of the structure, policies, procedures, and regulations of municipal government.
• Considerable knowledge of general office operations and clerical and secretarial procedures and practices.
• Thorough knowledge of modern office procedures and skill in applying them.
• Ability to effectively train others and coordinate and evaluate the work of staff.
• Ability to operate general office equipment and machines, such as computer and current office and township‑related software, calculator, copier, fax machine, etc.
• Ability to gather data and prepare accurate and timely records, reports, notices, and memos.
• Ability to convey and understand information effectively and promptly through speaking, hearing, reading, and writing.
• Ability to critically assess situations, solve problems, and work effectively within deadlines and changing work priorities.
• Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with other departments, the media, the public, township officials, other employees, and representatives of other governmental units.

• Ability to manage or administrate social media accounts, including Facebook and Instagram.
• Ability to monitor and modify website content for programming and community events.
• Familiarity with BS&A software for purchasing, accounts payable, and timekeeping.
• Exceptional organizational skills.
• Proficiency in Microsoft Office and Adobe Acrobat software.

While performing the duties of this job, the employee is regularly required to communicate with others in person or by phone and view and produce written and electronic documents. The employee frequently is required to use hands to touch, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, or kneel and may need to lift or move items of light to moderate weight, occasionally over 30 pounds.

Travel to and from worksites and election locations may be required. The employee typically works in an office setting and the noise level ranges from very quiet to very active, with many visitors and election workers with questions.