Part-Time Accounts Payable Clerk

Description

Under the direct supervision of the Finance Director, performs an array of accounting and clerical tasks related to the accounts payable function, including receiving, processing, and verifying invoices; tracking and recording purchase orders; and processing payments and other clerical duties.

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Process check requests and travel reimbursements.
• Accurately review, code, and process vendor invoices.
• Perform monthly account reconciliations.
• Process accounts payable; sort invoices, code proper accounts, investigate any conflicting information, obtain authorizations, and submit to appropriate department for payment.
• Prepare and maintain records, files, charts, data, schedules, and similar information.
• Audit and process credit card bills.
• Address and respond to vendor and staff inquiries.
• Perform related work as required.
• Process 1099s to vendors and process escheats to the state on a yearly basis.

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.

Requirements include:

• An Associate's degree in Accounting, Finance, or related field.
• Two or more years in accounts payable or general accounting.
• Thorough knowledge of the principles, practices, and legal regulations of basic accounting principles, governmental accounting preferred.
• Proficient with Microsoft Office knowledge and skills.
• Skill in communicating with all levels of personnel with a high degree of diplomacy and professionalism. Strong customer service skills.
• Skill in maintaining and updating records and documents with a high degree of accuracy.
• Skill in effectively communicating ideas and concepts verbally and in writing.
• Skill in the use of office equipment and technology, including computers and financial software, and the ability to master new technologies.
• Ability to critically assess situations and solve problems, and to work effectively while managing competing deadlines and changing work priorities.
• Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with employees, elected officials, professional contacts, and the public.
• Ability to work independently and prioritize tasks.

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear, to communicate with others and view and produce written documents. The employee frequently is required to sit; use hands to touch, handle, or feel, and reach with hands and arms. The employee must frequently lift and/or move items of light weight and must be able to sit for extended periods of time.

The employee regularly works in a business office setting. The noise level in the work environment is usually quiet.