Executive Secretary Ii

Job Requisition : 53656

Closing Date: 03/17/2026

Agency: Department of Children and Family Services

Class

Title:

EXEC SECRETARY II - 14032

Skill Option: Keyboarding - Clerical - UMP Certificate

Bilingual Option: None

Salary: Anticipated Starting Salary $4,954 (Full Range $4,954- $6,894)

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Executive Secretary. Under general supervision, serves as administrative secretary to the Associate Deputy Director; conducts special projects and studies; gathers data, coordinates, monitors, and completes assigned projects; analyzes and interprets data and prepares reports; makes independent decisions requiring knowledge of rules and interpretations of the Associate Deputy Director’s policies concerning various programs;

works directly with the Associate Deputy Director and staff in establishing and maintaining weekly/montly appointment schedules; receives and screens visitors; serves as timekeeper; functions as part of the management team in planning and arranging details for training, meetings and special initiatives; researches and compiles needed information for special studies and reports needed by the Associate Deputy Director and management staff;

maintains and sets up a variety of informational, correspondence, and tickler files. This position provides a great opportunity for a motivated individual who is interested in playing a role in ensuring that DCFS accounting processes are carried out in an efficient, effective manner. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong accounting skills.

We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

• Serves as administrative secretary to the Associate Deputy Director
• Works directly with the Associate Deputy Director and staff in establishing and maintaining weekly/monthly appointment schedules
• Functions as part of the management team in planning and arranging details for training, meetings and special initiatives; attends staff and labor/management meeting
• Researches and compiles needed information for special studies and reports needed by the Associate Deputy Director and management staff
• Maintains and sets up a variety of informational, correspondence, and tickler files (confidential and non-confidential) for the Associate Deputy Director; maintains resource files, field audit files, personnel files, and timekeeping records
• Performs other duties as required or assigned which are reasonably within the scope of the duties…