Parks & Recreation - Administrative Assistant

PARKS & RECREATION - ADMINISTRATIVE ASSISTANT

Location: Hartselle, Alabama
Department: Parks & Recreation
Pay Range: $17.21 – $18.80 per hour
Employment Type: Full-Time

The City of Hartselle is seeking a Parks & Recreation Administrative Assistant to provide administrative and customer service support for the Parks & Recreation Department. This position serves as a primary point of contact for the public and supports daily office operations, financial processing, and departmental reporting.

• Provide exemplary customer service to the public, staff, and other departments in person and by phone.
• Process facility and program rental agreements and receive payments from the public.
• Prepare daily cash receipts, reports, and deposits.
• Process purchase orders, invoices, and assist with budget tracking.
• Perform general administrative duties including filing, data entry, recordkeeping, supply ordering, report preparation, and document distribution.
• Maintain electronic and hardcopy records in compliance with public records and retention requirements.
• Assist with departmental reports and coordinate meetings as needed.
• Perform other related duties as assigned.

• High School Diploma or equivalent.
• Minimum of three (3) years of office-related experience or an equivalent combination of training and experience.
• Knowledge of general accounting principles and office procedures.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong customer service, communication, and organizational skills.
• Ability to remain calm and professional with difficult customers.
• Valid Alabama driver’s license and insurable.

• Medical exam and drug screening.
• Background check including criminal history, motor vehicle report, and credit check.
• Authorization to work in the United States.

Submit an application to hr.